Document Controller - OPUS Laoag

SHSY Electrical Power Corporation; Pasig; On-site; PHP 334,800 - 558,000; Full time

Job summary

A leading electrical power company in Metro Manila is looking for a Document Controller. This role involves managing project documentation, ensuring accuracy and compliance with standards, and coordinating with various teams, including engineering and project management. The ideal candidate should have experience in document control systems and a strong understanding of regulatory guidelines. The position promises a dynamic environment and significant interaction with both internal teams and external clients.

Qualifications

• Experience with document control systems and project documentation management.
• Familiarity with compliance standards, including ISO.
• Ability to coordinate effectively with various teams.

Responsibilities

• Manage and maintain document control systems.
• Ensure document version control and compliance.
• Distribute and archive project documentation.
• Perform quality checks for accuracy.
• Liaise with teams to manage document flow.

Job description

Responsible for managing, controlling, and maintaining all project documentation, including highly technical drawings and specifications. This role ensures accuracy, version control, and compliance with project, client, and regulatory standards.

Key Responsibilities

The document controller's duties involve the entire lifecycle of project documentation:

• Document Management: Establish, manage, and maintain the document control system, handling both electronic and hard copies.
• Version and Revision Control: Ensure proper document numbering, track all revisions, and guarantee that only the most current versions are in use.
• Distribution and Archiving: Receive, register, distribute, and archive all project documents, including drawings, specifications, manuals, reports, and correspondence. This often involves preparing transmittals and maintaining detailed logs of incoming and outgoing documents.
• Compliance and Audits: Perform quality checks on documents to verify accuracy and adherence to established quality standards and regulatory guidelines (e.g., ISO standards). They prepare documentation for both internal and external audits.
• Coordination: Liaise with various teams, including design, QA/QC, engineering, site, and project management, as well as external clients and contractors, to manage document flow and resolve issues.
• Technical Document Handling: Specific to solar and substation projects, they control documents such as single-line diagrams (SLDs), general arrangement (GA) drawings, protection schemes, bills of quantities (BOQs), test reports, and "as-built" records.