Document Controller – OJT

Loc And Stor; Pasig; On-site; PHP 167,000 - 234,000; Full time

Job summary

Loc And Stor in Pasig, Philippines is seeking an On-the-Job Trainee – Document Control Assistant to support the Document Controller with filing systems, archives and documentation processes. The role involves organizing, classifying, and managing both hard and digital copies of records to ensure accuracy and accessibility.

Responsibilities include scanning and filing, maintaining organized archives, controlling access to documents, and ensuring secure handling of sensitive information.

Qualifications

• Bachelor's degree in a relevant field preferred.
• Basic understanding of document management systems or office filing procedures.
• Proficient in MS Office applications (Word, Excel, Outlook).
• Detail-oriented, organized and able to handle confidential information responsibly.
• Strong communication and coordination skills.

Responsibilities

• Assist the Document Controller in scanning, sorting, arranging, classifying, printing and filing hard copies of documents in the company archives.
• Maintain company files, archives, records, and documentation in an organized and easily retrievable manner.
• Help manage access and integrity of master documents stored within the document control system.
• Ensure system security by observing proper protocols for managing to pull out documents by recording them or creating transmittals when releasing the documents requested.
• Support consistent processing and uploading of transactions documents into the QuickBooks/Monday.Com system according to established procedures.
• Assist in the development of standardized practices for creating, revising, distributing, and disposing of documents in an organized and verifiable manner.
• Perform other related duties as assigned by the immediate supervisor or management.

Skills

MS Office

Communication skills

Coordination skills

Education

Bachelor's degree

Job description

The On-the-Job Trainee (OJT) – Document Control Assistant provides administrative and technical support to the Document Controller inmaintainingthe company’s filing systems, archives, and documentation processes. The role involvesassistingin the organization, classification, and management of both hard and digital copies of records to ensure accuracy, accessibility, and compliance with company standards.

JOB RESPONSIBILITIES:

1. Assist the Document Controller in scanning, sorting, arranging, classifying,printingand filing hard copies of documents in the company’s archive.
2. Maintain company files, archives, records, and documentation in an organized and easily retrievable manner.
3. Help manage access and integrity of master documents stored within the document control system.
4. Ensure system security byobservingproper protocols for managingto pullout documents by recording them or creating transmittals when releasing the documents requested.
5. Support consistent processing and uploading of transactions documents into the Quick Books/Monday. Com system according to established procedures.
6. Assistin theDevelop forstandardized practices for creating, revising, distributing, and disposing of documents in an organized and verifiable manner.
7. Perform other related duties as assigned by the immediate supervisor or management.

JOB REQUIREMENTS:

• A bachelor’s degree in a relevant field such as business administration, information management, or a related discipline is often preferred.
• Basic understanding of document management systems or office filing procedures.
• Proficient in MS Office applications (Word, Excel, Outlook).
• Detail-oriented, organized, and able to handle confidential information responsibly.
• Strong communicationand coordination skills.

General:

Because of the nature of our business and its changing requirements, this job profile is a general outline of the type of critical tasks the job holder will be asked to undertake in their role. It will bereviewed regularly in consultation with the postholder and as part of the Loc&Stor 24/7 performance structure.

Also, at the request of the immediate head, job responsibilities and duties may change from time to time depending on the department’s alignment to Loc&Stor 24/7’s Mission, Purpose, and Values.