Document Controller

MicroSourcing International; Quezon City; On-site; PHP 446,000 - 737,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Bonuses

Paid time-off with cash conversion

Life insurance

Job summary

MicroSourcing in Quezon City is seeking a Document Controller to manage contract drafting, compliance checks, and changeover coordination for various agreements. This onsite role requires meticulous record-keeping and strong attention to confidentiality.

You will oversee bank guarantees, security deposits, and the Safe Custody process, conduct audits, and support timely contract execution. Prior experience in document control or legal administration is preferred, with proficiency in MS Office.

Qualifications

• Proven experience drafting, verifying, and executing legal agreements and deeds.
• Hands-on experience with ASIC searches, ABN checks, and identity verifications.
• Practical knowledge of financial securities and tracking expiry timelines.
• Strict adherence to confidential record-keeping and legal chain-of-custody protocols.
• High accuracy when auditing deeds, signatures, and entity names.

Responsibilities

• Draft, amend, and assemble various agreements and annexes.
• Perform due diligence checks to ensure compliance prior to contract execution.
• Coordinate contract sign-offs, deal sheets, and security collection.
• Inspect, verify, and store bank guarantees and security deposits.
• Register and securely store documents in Safe Custody Database.
• Conduct routine reconciliations to resolve documentation discrepancies.

Skills

Contract drafting

Regulatory literacy

Bank guarantee tracking

Document control

Attention to detail

MS Office

Tools

MS Office

Safe Custody software

Job description

Discover your 100% YOU with MicroSourcing!

Position: Document Controller

Location: Eastwood, Libis, Quezon City

Work setup & shift: Onsite | Shifting Schedule

Why join MicroSourcing?

You'll Have

Competitive Rewards:

Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses

A Collaborative Spirit:

Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

Work-Life Harmony:

Enjoy the balance between work and life that suits you with flexible work arrangements.

Career Growth:

Take advantage of opportunities for continuous learning and career advancement.

Inclusive Teamwork:

Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As a Document Controller, you will:

• Contract Drafting & Execution: Draft, amend, and assemble Commission Agent, Dealer, Car Wash, Loan, and Deed agreements alongside required annexes and disclosure documents.
• Compliance & Due Diligence: Perform ASIC company searches, ABN validations, bank guarantee verifications, visa checks, and police checks to ensure legal compliance prior to contract execution.
• Changeover Management: Coordinate contract sign-offs, deal sheets, and security collection to meet site transfer and changeover deadlines.
• Bank Guarantee & Security Administration: Inspect, verify, track, and store Bank Guarantees, Petrol Bonds, and security deposits; monitor expiry dates, releases, transfers, and cashing instructions.
• Safe Custody Control: Register, index, and securely store physical and electronic original legal documents in the Safe Custody Database; manage lending, retrieval, and document retention protocols.
• Audits & Reconciliations: Perform routine reconciliations between physical securities, contract records, and database ledgers to resolve documentation discrepancies.

What You Need

Non-negotiables

• Contract Administration Experience: Proven experience drafting, verifying, and executing legal agreements, commercial deeds, and annexes.
• ASIC & Regulatory Literacy: Hands-on experience conducting ASIC register searches, ABN checks, and identity/background verifications.
• Bank Guarantee & Security Tracking: Practical knowledge of financial securities, Bank Guarantees, Petrol Bonds, and tracking expiry timelines.
• Document Control & Archival Precision: Strict adherence to confidential record-keeping, Safe Custody database management, and legal chain-of-custody protocols.
• Attention to Detail: High accuracy when auditing executed deeds, signatures, corporate entity names, and deal sheets.

Preferred Skills/expertise

• Prior legal secretary, paralegal, or commercial documentation experience within the petroleum, retail fuel, franchise, or property sectors.
• Familiarity with Australian commercial property frameworks, retail lease disclosures, and franchise agreements.
• Experience maintaining electronic safe custody software and physical secure vault storage systems.
• Advanced skills in MS Office (Excel for diarizing and tracking, Word for mail merges and contract formatting).

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique, authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth.

Join us in celebrating YOU and your 100%! For more information, visit https://www.microsourcing.com/

• Terms & conditions apply