Document Controller

MicroSourcing International; Manila; On-site; PHP 650,000 - 820,000; Full time

Benefits offered by this job

Healthcare on day one

Paid time off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Career growth

Job summary

MicroSourcing in Manila is seeking a seasoned Document Controller to manage complex legal documents and ensure regulatory compliance onsite in Eastwood, Quezon City. The role involves drafting agreements, conducting background checks, managing bank guarantees, safeguarding documents, and coordinating critical changeover processes with directors and the COO.

Ideal candidates have 5+ years in document control and formal legal qualifications, strong Word/Excel skills, and experience with EDMS and

Qualifications

• Minimum 5 years in document control or high-compliance environment.
• Formal legal qualifications or experience in a legal department or law firm.
• Advanced proficiency in Word and Excel with version control and EDMS.
• Experience drafting and amending formal legal instruments, deeds, and disclosures.
• Excellent attention to detail with regular audits of securities and legal files.

Responsibilities

• Draft and amend complex site operator agreements, including CA/Dealer contracts, car wash licenses, loans, and deeds of guarantee.
• Conduct mandatory compliance checks and background verifications, including ASIC lookups, ABN searches, and police or visa checks.
• Manage the lifecycle of Bank Guarantees and Petrol Bonds, including authenticity verification, safe custody filing, and monitoring expiry dates for renewals.
• Maintain the Safe Custody Database, ensuring all original documents are scanned, backed up, and protected from unauthorized access.
• Coordinate the Changeover Day process by ensuring all commercial terms are verified and documents are ready for execution by directors or the COO.

Skills

Document control

Legal administration

EDMS

Microsoft Word

Microsoft Excel

Version control

Education

Formal legal qualifications

Tools

DocuSign

Job description

Job Description:

Discover your 100% YOU with MicroSourcing!

Position: Document Controller

Location: Eastwood, Libis, Quezon City

Work setup & shift: Onsite | Shifting Schedule

Why join MicroSourcing?

• Competitive Rewards: Enjoy above-market compensation
• healthcare coverage on day one, plus one or more dependents,
• paid time-off with cash conversion,
• group life insurance,
• performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As a Document Controller, you will:

• Draft and amend complex site operator agreements, including CA/Dealer contracts, car wash licenses, loans, and deeds of guarantee.
• Conduct mandatory compliance checks and background verifications, including ASIC company lookups, ABN searches, and police or visa checks.
• Manage the lifecycle of Bank Guarantees and Petrol Bonds, including authenticity verification, safe custody filing, and monitoring expiry dates for renewals.
• Maintain the Safe Custody Database, ensuring all original physical and digital documents are scanned, backed up, and protected from unauthorized access.
• Coordinate the "Changeover Day" process by ensuring all commercial terms are verified and documents are ready for execution by directors or the COO.

What You Need

Non-negotiables

• Minimum 5 years of experience in document control, legal administration, or a high-compliance corporate environment.
• Formal legal qualifications or professional experience working within a legal department or law firm.
• Advanced proficiency in Microsoft Word and Excel, with specific expertise in version control and electronic document management systems (EDMS).
• Demonstrated experience in drafting and amending formal legal instruments, deeds, and disclosure documents.
• Exceptional attention to detail with the ability to perform regular audits and reconciliations of securities and legal files.

Preferred Skills/expertise

• Hands-on experience establishing and operating DocuSign as a primary document management and execution solution.
• Familiarity with Australian business regulatory bodies and search tools (ASIC, ABN, and debt check protocols).
• Proven ability to manage "Safe Custody" protocols for physical financial securities and bank guarantees.
• Experience in process writing to create or update standardized document control procedures for the organization

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique, authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth.

Join us in celebrating YOU and your 100%! For more information, visit https://www.microsourcing.com/

• Terms & conditions apply