DOCUMENT CONTROLLER

MEGA MYKON BUILDERS; Tarlac City; On-site; PHP 240,000 - 360,000; Full time

Job summary

MEGA MYKON BUILDERS in the Philippines seeks a Document Controller to manage construction documents and records, ensuring accuracy, up-to-date files, proper distribution, and compliance with policies and regulatory requirements.

Responsibilities include numbering, versioning, logging, distributing documents, coordinating with project teams, engineers, and management, and preparing status reports while keeping information confidential.

Qualifications

• Graduate of any Bachelor’s degree or relevant vocational course.
• At least 1 year experience as a Document Controller for Construction or in an administrative role (preferred).
• Proficient in MS Office (Word, Excel, Outlook).
• Familiar with document control systems and filing methods.
• Good attention to detail and organizational skills.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Manage, organize, and maintain physical and electronic documents and records.
• Control document numbering, versioning, and revision history.
• Receive, log, distribute, and track incoming and outgoing documents.
• Ensure documents are approved, reviewed, and issued on time.
• Maintain confidentiality and security of sensitive information.
• Coordinate with project teams, engineers, contractors, and management.
• Prepare reports on document status and tracking logs.
• Ensure compliance with company standards, ISO procedures, or project requirements.
• Archive completed and obsolete documents properly.
• Assist in audits, inspections, and project close-out documentation.

Skills

Document control

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Education

Bachelor’s degree or vocational course

Tools

MS Office

Document control systems

Job description

Job Summary

The Document Controller is responsible for the efficient preparation, management, control, and archiving of company documents and records for Construction. The role ensures that all documents are accurate, up to date, properly distributed, and compliant with company policies and regulatory requirements.

Key Duties and Responsibilities

• Manage, organize, and maintain physical and electronic documents and records

• Control document numbering, versioning, and revision history

• Receive, log, distribute, and track incoming and outgoing documents

• Ensure documents are approved, reviewed, and issued on time

• Maintain confidentiality and security of sensitive information

• Coordinate with project teams, engineers, contractors, and management

• Prepare reports on document status and tracking logs

• Ensure compliance with company standards, ISO procedures, or project requirements

• Archive completed and obsolete documents properly

• Assist in audits, inspections, and project close-out documentation

Qualifications

• Graduate of any Bachelor’s degree or relevant vocational course

• At least 1 year experience as a Document Controller for Construction or in an administrative role (preferred)

• Proficient in MS Office (Word, Excel, Outlook)

• Familiar with document control systems and filing methods

• Good attention to detail and organizational skills

• Ability to work under pressure and meet deadlines

Skills and Competencies

• Strong organizational and time-management skills

• Good written and verbal communication

• Accuracy and attention to detail

• Ability to multitask

• Knowledge of ISO standards (an advantage)