Document Controller

Carmen Copper Corporation; Cebu City; On-site; PHP 223,000 - 335,000; Full time

Job summary

Carmen Copper Corporation in Cebu City is seeking a Documentation and Records Control Specialist who will manage IMS documents, ensure version control, and support audits for ISO 14001:2015 and ISO 45001:2018.

The role requires a Bachelor's in Environmental Sciences or Engineering, two years of documentation experience, and training in document control; familiarity with IMS and audit readiness is a plus.

Qualifications

• Graduate in Environmental Sciences or any Engineering courses.
• Must have two (2) years experience in documentation and record control.
• Training in document control and records management is an advantage.

Responsibilities

• Process requests for the creation, revision and formatting of documents.
• Process registration of the submitted documents.
• Review submitted procedures and guidelines to ensure compliance with approved templates and formats and assign document control numbers.
• Retrieve obsolete procedures and ensure updated versions are distributed to all concerned departments.
• Distribute newly created and revised approved procedures and policies to all concerned Departments.
• Ensure familiarity with required IMS documents and records based on applicable ISO standards.
• Maintain and secure documents (soft and hard copies).
• Conduct internal documentation audits to verify availability, completeness and effectiveness of departmental documents.
• Conduct awareness sessions for Department Document Custodians (DDCs) regarding updates, audit findings and document control requirements.
• Assist the EHSMS Lead Auditor in preparing audit materials, records, and documentation.
• Implement document and record control guidelines to ensure integrity of operational processes.

Skills

Documentation

Records management

IMS familiarity

Audit support

Education

Environmental Sciences or Engineering

Job description

Job Qualifications:

• Graduate in Environmental Sciences or any Engineering courses




• Must have two (2) years experience in documentation and record control




• Training in document control and records management is an advantage

Job Summary:

Responsible for the retention, maintenance and control Integrated Management System (IMS) documents and records. Supports the EHSMS Lead Auditor in audit preparation, compliance monitoring, logistics coordination, and documentation-related activities to ensure alignment with ISO 14001:2015 and ISO 45001:2018 requirements.

Job Functions:

• Process requests for the creation, revision and formatting of documents.




• Process registration of the submitted documents.




• Review submitted procedures and guidelines to ensure compliance with approved templates and formats and assign document control numbers.




• Retrieve obsolete procedures and ensure updated versions are distributed to all concerned departments.




• Distribute newly created and revised approved procedures and policies to all concerned Departments.




• Ensure familiarity with required IMS documents and records based on applicable ISO standards.




• Maintain and secure documents (soft and hard copies).




• Conduct internal documentation audits to verify availability, completeness and effectiveness of departmental documents.




• Conduct awareness sessions for Department Document Custodians (DDCs) regarding updates, audit findings and document control requirements.




• Assist the EHSMS Lead Auditor in preparing audit materials, records, and documentation.




• Implement document and record control guidelines to ensure integrity of operational processes.