Document Controller

People Work Smart; Angeles; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

HMO benefits for you and dependents

Competitive salary and benefits

Growth opportunities

Job summary

People Work Smart is seeking an experienced Document Controller in the Philippines to manage storage, issue, tracking and control of design documentation across projects. You will handle client design changes, drawing revisions and ensure proper communication of updated information within the team.

The role emphasizes structured document-control practices, accuracy, and governance across the project lifecycle, with collaboration across design and project teams to ensure correct versions and

Qualifications

• Genuine previous Document Controller experience within design/construction/engineering projects.
• Experience managing design documents, technical drawings, document storage, issue, distribution, revisions and updated client information.
• Ability to receive revised drawings, review info, identify changes and track revisions.
• Exceptional attention to detail across multiple document versions and changes.
• Structured document-control discipline rather than general organization.
• Experience with document control systems, storage and management, and revision tracking.
• Procore experience is a plus; comparable platforms welcomed.
• Experience with construction or design/engineering project systems is a plus.

Responsibilities

• Manage storage, issue, tracking and control of design documentation across projects.
• Store design documents and technical drawings in the correct location, version and revision.
• Issue and distribute documents to internal teams.
• Receive revised drawings and documents from clients.
• Review incoming information and identify changes; track revisions.
• Ensure updated information is properly controlled and reaches internal teams.
• Ensure correct version, revision and information are stored and issued across the project lifecycle.
• Apply structured document-control practices across multiple versions and design changes.
• Maintain accurate records of design changes exchanged with clients and internal teams.

Skills

Document control experience

Design document management

Revisions tracking

Attention to detail

Structured document-control

Document control systems

Procore

Construction/document management

Tools

Procore

Job description

Be Part of Our Next Chapter of Growth and Success!

We're entering our next stage of growth, strengthening our design and project functions, and building a workplace culture that values accuracy, discipline and clear communication.

We're hiring an experienced Document Controller to manage the storage, issue, tracking and control of design documentation across our projects.

This role is particularly important in managing client design changes and drawing revisions, reviewing incoming information, identifying what has changed, and ensuring the relevant updated information is properly controlled and communicated to the internal team.

You will work closely with our design and project teams, applying structured document-control practices so that the correct version, revision and information is always stored and issued throughout the project lifecycle.

What You'll Be Doing

As a Document Controller, you'll support the business across document control and storage, change and revision management, and information accuracy and governance.

Document Control & Storage

• Manage the storage, issue, tracking and control of design documentation across projects
• Store design documents and technical drawings in the correct location, version and revision
• Issue and distribute documents to the relevant internal teams

Change & Revision Management

• Receive revised drawings and documents from clients
• Review incoming information and identify what has changed
• Track revisions accurately
• Ensure updated information is properly controlled and reaches the correct internal teams

Information Accuracy & Governance

• Ensure the correct version, revision and information is stored and issued throughout the project lifecycle
• Apply structured document-control practices across multiple document versions and design changes
• Maintain accurate records of design changes exchanged between clients and internal teams

What We're Looking For

• Genuine previous Document Controller experience, ideally within a design, construction, engineering or similar technical project environment (general administration or file management alone is not enough)
• Experience managing design documents, technical drawings, document storage, issue and distribution, revisions and updated client information
• Understanding of how to receive revised drawings and documents, review information, identify what has changed and track revisions accurately
• Exceptional attention to detail, with strong accuracy across multiple document versions and design changes
• Structured document-control discipline, rather than general organization alone
• Experience with document control systems, document storage and management systems, design drawing and document management, and revision and change tracking
• Experience with Procore is a plus but not required; experience with comparable platforms is welcome
• Experience with construction or document management platforms, or design and engineering project systems, is a plus

Why You'll Love Working With Us

• Competitive salary and benefits
• A company that’s growing with stability, vision and momentum
• Fun, supportive and collaborative culture
• Great clients you'll actually enjoy working with
• Clear focus on work-life balance
• Real career growth opportunities as the business expands
• Get covered from Day 1 with HMO benefits for you and up to 2 dependents