Document Control Coordinator

Johnson Audio and Video Electronics Corporation; Tangob; On-site; PHP 180,000 - 300,000; Full time

Job summary

Johnson Audio and Video Electronics Corporation is seeking a Document Control Coordinator in the Philippines to manage the company’s document control system and ensure only the latest approved documents are used. The role works across departments to maintain proper retention and accessibility in compliance with ISO 9001.

The ideal candidate has 1–2 years in document control or quality systems, strong organizational skills, and proficiency in MS Office.

Qualifications

• Bachelor’s degree in Business Administration, Management, Industrial Engineering, or related field.
• 1–2 years of document control or quality system experience, preferably in manufacturing.
• Familiarity with ISO 9001 documentation and control requirements.
• Strong organization, attention to detail, and communication skills.
• Proficient in MS Office, especially Excel and Word.

Responsibilities

• Manage and maintain the document control system and database.
• Control issuance, revision, distribution, retrieval, and archiving of controlled documents.
• Ensure documents are reviewed and approved before release.
• Maintain revision history and identify obsolete documents.
• Maintain the master list/register of controlled documents.
• Monitor review and renewal schedules and follow up with owners.
• Ensure proper filing and accessibility of documents and records.
• Coordinate with departments on document creation, revision, and approval.

Skills

Organizational skills

Filing

Detail-oriented

Communication skills

MS Office

Multitasking

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

About the role

The Document Control Coordinator will manage and maintain the company's document control system and ensure that documents and records are properly prepared, reviewed, approved, distributed, updated, and retained. The role involves working closely with different departments to ensure that only the latest approved documents are being used and that company records are properly controlled in accordance with company procedures and ISO 9001 requirements.

Key responsibilities

• Manage and maintain the company's document control system and database.
• Control the issuance, revision, distribution, retrieval, and archiving of controlled documents.
• Ensure that documents are properly reviewed and approved before release.
• Monitor document revisions and maintain revision history.
• Ensure obsolete documents are properly identified, withdrawn, and archived.
• Maintain the master list/register of controlled documents.
• Monitor document review and renewal schedules and follow up with document owners.
• Control and maintain records in accordance with established retention requirements.
• Ensure proper filing and accessibility of company documents and records.
• Coordinate with different departments regarding document creation, revision, and approval.

About you

• Bachelor's degree in Business Administration, Management, Industrial Engineering, or a related field.
• At least 1–2 years of experience in document control, quality systems, administrative coordination, or a related role, preferably in a manufacturing environment.
• Familiarity with ISO 9001 documentation and document control requirements is an advantage.
• Experience in electronics or manufacturing companies is an advantage.
• Strong organizational and filing skills.
• Detail-oriented and able to identify errors or inconsistencies in documents.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Able to manage multiple documents, deadlines, and requests from different departments.