Contract Documentation Specialist

TRUST RECRUIT PTE. LTD.; Santo Niño 1st; On-site; PHP 360,000 - 480,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. is seeking a detail-oriented Document Controller to manage contractual documents and correspondences with clients and subcontractors.

You will prepare notices, coordinate contract administration records, and ensure proper filing and retrieval of documents. The role requires at least 3 years in document management within construction or M&E sectors, strong MS Office skills, and familiarity with project information systems.

Qualifications

• At least 3 years of relevant working experience in document management and control.
• Experience in the construction or M&E industry.
• Good document control & administrative skills.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Responsibilities

• Organizing and filing of contractual documents and correspondence with clients / subcontractors for all documents transmitted.
• Prepare notices based on contract requirement.
• Coordinates and maintenance the documents related to contract administration, regulatory, classification and documentation handling.
• Review documents, compile and prepare doc for submission.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any team member.
• Maintain confidentiality on sensitive information.
• Maintain list of documents and ensure that the documentation is in good order.
• Monitor Correspondences (emails / Letters) and draft Notices.
• Assist contract manager in the contract administration.

Skills

Document control

Administrative skills

MS Office proficiency

Spreadsheets

File management

ISO 9001 knowledge

Tools

Project Information Management System

MS Office

Job description

TRUST RECRUIT PTE. LTD. is seeking a detail-oriented Document Controller to manage contractual documents and correspondences with clients and subcontractors.

You will prepare notices, coordinate contract administration records, and ensure proper filing and retrieval of documents. The role requires at least 3 years in document management within construction or M&E sectors, strong MS Office skills, and familiarity with project information systems.