Document Control Custodian

Agripacific Corporation; Tanza; On-site; PHP 250,000 - 420,000; Full time

Job summary

Agripacific Corporation in Cavite seeks a document control specialist to manage FSMS documentation, ensuring GMP/HACCP compliance and audit support.

The role focuses on maintaining records, coordinating with stakeholders, and safeguarding data confidentiality while aligning with ISO 22000 / FSSC 22000 requirements.

Qualifications

• Bachelor’s degree in FSMS related field or equivalent experience in documentation.
• Strong knowledge of ISO 22000 / FSSC 22000 documentation standards.
• Experience with GMP/HACCP documentation and internal audits.

Responsibilities

• Keeps FSMS documentation up to date and aligned with standards.
• Prepares documents for licenses, permits, and renewals for the unit.
• Assists in implementing and maintaining HACCP, GMP, and related programs.
• Performs periodic food safety compliance inspections and reports.
• Supports IQA activities ahead of customer and Halal audits.
• Gathers data for Management Review and monitors action closure.
• Participates in policy reviews and guides process owners on document guidelines.
• Reports on effectiveness of corrective/preventive actions.
• Manages document control and records for FSSC, GMP, HACCP.

Skills

Attention to detail

Organizational skills

Integrity / confidentiality

Documentation experience

Education

Bachelor's degree in Food Technology

Bachelor's degree in Microbiology

Bachelor's degree in Chemistry

Bachelor's degree in Industrial Engineering

Tools

MS Office Suite

SharePoint

Job description

About the role

Responsible for the coordination with various stakeholders in the creation, maintenance and control of internal and external documents and records needed in the implementation of programs related to Food Safety System Certification, including but not limited to, Good Manufacturing Practices, Hazard Analysis Critical Control Point, and Internal Quality Audit.

Key responsibilities

• Keeps updated on all relevant Food Safety and Quality procedures and standards that are applicable to the food business

• Prepares documents needed for the new application, renewal and amendment of licenses and permits needed by the assigned Business Unit

• Assists the Food Safety Team Leader in the implementation and maintenance of food safety programs that includes HACCP, GMP and Prerequisite programs, Food Defense, Food programs and other programs that may be required to maintain food safety system certification

• Conducts periodic Food Safety compliance inspections including HACCP and GMP inspection, generation of report, and accomplishment of other HACCP/GMP-related monitoring activities as required by the company

• Guides the Internal Quality Audit team in the periodic IQA activities in preparation for customer audits, Halal audit and FSSC surveillance and re-certification audits

• Gathers monitoring data that are needed for periodic Management Review

• Participates in the Policy Review Committee meetings and provides feedback on document management guidelines to all process owners

• Measures and reports on the effectiveness of corrective actions and/or preventive actions made by various stakeholders in resolving audit findings and other non-conformances related to quality and food safety

• Handles the document control and records keeping of all documents related to FSSC, GMP, HACCP

About you

• Bachelor's degree in Food Technology, Microbiology, Chemistry, Industrial Engineering, or related field (Equivalent experience in FSMS documentation may be considered)

• At least 1-2 years experience in document control, quality assurance, or food safety systems

• Experience in food manufacturing, milling, or FMCG is an advantage

• Strong understanding of FSMS documentation and record-keeping requirements, ISO 22000 / FSSC 22000 documentation standards

• Proficient in MS Office (Word, Excel, SharePoint or similar document systems)

• High attention to detail and document accuracy

• Strong organizational and filing skills

• Ability to handle confidential information with integrity

• Must be willing to work in Tanza, Cavite