Document Control Coordinator (DCC)

HON-KWANG ELECTRIC (PHILIPPINES) INC; Biñan; On-site; PHP 260,000 - 340,000; Full time

Job summary

HON-KWANG ELECTRIC (PHILIPPINES) INC is seeking a document control professional to manage controlled documents and records within the EQMS, ensuring reviews, approvals, issuance, and protection in line with ISO requirements.

You will maintain master lists, monitor revisions, coordinate with departments, and support internal and external audits. The ideal candidate graduates with a 4-year degree, is detail‑oriented, proficient in MS Office, and familiar with ISO 9001/14001/45001 standards.

Qualifications

• Graduate of a 4-year course; preferred in business, industrial engineering, or quality management.
• Experience in document control, quality management, or ISO documentation is an advantage.
• Proficient in Microsoft Office applications; detail-oriented and well-organized.
• Capable of coordinating with different departments and maintaining accurate records.

Responsibilities

• Manage and maintain controlled documents and records in the EQMS.
• Prepare and maintain the Master List of Controlled Documents and Records.
• Ensure documents are reviewed, approved, issued, and distributed to authorized personnel.
• Monitor revisions, version numbers, and effective dates.
• Identify and withdraw obsolete or superseded documents to prevent misuse.
• Maintain records of issuance, revision, distribution, and retrieval.
• Coordinate with departments on document creation, revision, review, and approval.
• Ensure controlled forms and records are available at the point of use.
• Maintain retention and disposal requirements per procedures.
• Support audits by providing required controlled documents and records.

Skills

Document control

Quality management

ISO knowledge

MS Office

Attention to detail

Coordination

Cross-functional collaboration

Education

Bachelor's degree in Business/Industrial/Quality Management

Job description

About the role

Responsible for the effective control, maintenance, issuance, distribution, retrieval, and retention of controlled documents and records within the company's Electronic Quality Management System (EQMS). Ensures that documented information is properly reviewed, approved, identified, updated, accessible, and protected from unintended use in accordance with company procedures and applicable ISO management system requirements.

Key responsibilities

• Manage and maintain controlled documents and records in the EQMS

• Prepare and maintain the Master List of Controlled Documents and Records

• Ensure documents are properly reviewed, approved, identified, issued, and distributed to authorized personnel

• Monitor document revisions, version numbers, and effective dates

• Ensure obsolete or superseded documents are properly identified, withdrawn, and controlled to prevent unintended use

• Maintain records of document issuance, revision, distribution, and retrieval

• Coordinate with concerned departments regarding document creation, revision, review, and approval

• Ensure controlled forms and records are available at the point of use

• Maintain document and record retention and disposal requirements in accordance with established procedures

• Support internal and external audits by providing required controlled documents and records

About you

• Graduate of any 4-year course, preferably in Business Administration, Industrial Engineering, Quality Management, or a related field

• Experience in document control, quality management, or ISO documentation is an advantage

• Computer literate and proficient in Microsoft Office applications

• Detail-oriented, organized, and capable of maintaining accurate records

• Able to coordinate effectively with different departments

• Knowledge or training in ISO 9001, ISO 14001, and ISO 45001 is an advantage

• Knowledge of ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 standards, particularly requirements related to documented information, document control, record control, revision, approval, distribution, retention, and protection of records