DOCUMENT CONTROL COORDINATOR

HON-KWANG ELECTRIC (PHILIPPINES) INC; Laguna; On-site; PHP 223,000 - 357,000; Full time

Job summary

HON-KWANG ELECTRIC (PHILIPPINES) INC is seeking a detail-oriented Document Control Specialist to manage controlled documents within the company's EQMS. You will ensure documents are reviewed, approved, issued, and properly identified, updated, and protected.

You will maintain the Master List of Controlled Documents and Records, monitor revisions and dates, and support internal and external audits by providing required documentation in compliance with ISO standards.

Qualifications

• Graduate of any 4-year course, preferably in Business Administration, Industrial Engineering, Quality Management, or related field.
• Experience in document control, quality management, or ISO documentation is an advantage.
• Computer literate and proficient in Microsoft Office applications.
• Detail-oriented, organized, and capable of maintaining accurate records.
• Able to coordinate effectively with different departments.
• Knowledge of ISO 9001/14001/45001 standards is advantageous.

Responsibilities

• Manage and maintain controlled documents and records in the EQMS
• Prepare and maintain the Master List of Controlled Documents and Records
• Ensure documents are properly reviewed, approved, identified, issued, and distributed to authorized personnel
• Monitor document revisions, version numbers, and effective dates
• Ensure obsolete or superseded documents are properly identified, withdrawn, and controlled to prevent unintended use
• Maintain records of document issuance, revision, distribution, and retrieval
• Coordinate with concerned departments regarding document creation, revision, review, and approval
• Ensure controlled forms and records are available at the point of use
• Maintain document and record retention and disposal requirements in accordance with established procedures
• Support internal and external audits by providing required controlled documents and records

Skills

Detail-oriented

Attention to detail

Cross-department coordination

Organized

Education

Bachelor's degree

Tools

MS Office

Job description

About the role

Responsible for the effective control, maintenance, issuance, distribution, retrieval, and retention of controlled documents and records within the company's Electronic Quality Management System (EQMS). Ensures that documented information is properly reviewed, approved, identified, updated, accessible, and protected from unintended use in accordance with company procedures and applicable ISO management system requirements.

Key responsibilities

• Manage and maintain controlled documents and records in the EQMS
• Prepare and maintain the Master List of Controlled Documents and Records
• Ensure documents are properly reviewed, approved, identified, issued, and distributed to authorized personnel
• Monitor document revisions, version numbers, and effective dates
• Ensure obsolete or superseded documents are properly identified, withdrawn, and controlled to prevent unintended use
• Maintain records of document issuance, revision, distribution, and retrieval
• Coordinate with concerned departments regarding document creation, revision, review, and approval
• Ensure controlled forms and records are available at the point of use
• Maintain document and record retention and disposal requirements in accordance with established procedures
• Support internal and external audits by providing required controlled documents and records

About you

• Graduate of any 4-year course, preferably in Business Administration, Industrial Engineering, Quality Management, or a related field
• Experience in document control, quality management, or ISO documentation is an advantage
• Computer literate and proficient in Microsoft Office applications
• Detail-oriented, organized, and capable of maintaining accurate records
• Able to coordinate effectively with different departments
• Knowledge or training in ISO 9001, ISO 14001, and ISO 45001 is an advantage
• Knowledge of ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 standards, particularly requirements related to documented information, document control, record control, revision, approval, distribution, retention, and protection of records