Document Control and Admin Assistant - Part Time (AU Construction, WFH)

ConnectOS; Mandaluyong; Remote; PHP 276,000 - 331,000; Part time

Job summary

ConnectOS is seeking a detail‑oriented document controller to help maintain our central register, update policies, forms, templates and checklists, and ensure correct version control.

In this part‑time role (3 days per week, 6–7 hours daily) you will archive superseded versions, track review dates, support formatting and branding, and assist HR and project teams with locating current documents.

Responsibilities

• Maintaining company's central document register.
• Maintaining current versions of policies, procedures, forms, templates and other controlled documents.
• Ensuring documents are correctly named, numbered, dated and version controlled.
• Archiving superseded versions and ensuring only current approved versions are readily available.
• Monitoring document review dates and following up with relevant managers when reviews are due.
• Assisting with updating documents following approved changes.
• Maintaining consistent formatting and branding across company documentation.
• Identifying duplicate, outdated or missing documents and raising these for review.
• Maintaining an organised folder structure and ensuring documents are saved in the appropriate location.
• Providing support with document preparation and formatting as required.
• Assisting HR, management and project teams with locating current documents and records.
• Helping out departments with Administration tasks where required.

Job description

Salary:P200 - P240 (Hourly Rate)

Employment Type: Part-time (3 days per week with flexible working days, 6-7 hours per day)

What will you do?

The main responsibility would be to assist us with maintaining and managing our company documentation, including:

• Maintaining company's central document register.
• Maintaining current versions of policies, procedures, forms, templates, checklists and other controlled documents.
• Ensuring documents are correctly named, numbered, dated and version controlled.
• Archiving superseded versions and ensuring only current approved versions are readily available.
• Monitoring document review dates and following up with relevant managers when reviews are due.
• Assisting with updating documents following approved changes.
• Maintaining consistent formatting and branding across company documentation.
• Identifying duplicate, outdated or missing documents and raising these for review.
• Maintaining an organised folder structure and ensuring documents are saved in the appropriate location.
• Providing support with document preparation and formatting as required.
• Assisting HR, management and project teams with locating current documents and records.
• Helping out departments with Administration tasks where required.

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our Client is a growing company specializing in security and low-voltage solutions across the Gulf Coast. They provide access control, camera systems, and structured cabling services to commercial and industrial clients. With a lean team and strong growth trajectory, they offer a high-impact environment where individual contributions directly drive success.

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

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