Disbursement Specialist

Onward Worldwide Management & Consultancy; Makati; On-site; PHP 350,000 - 500,000; Full time

Benefits offered by this job

Training and Development Programs

Unlimited Career advancement

Health Care Plan (HMO) with Dental and

Group Life and Accident Insurance

Sick and Vacation Leave

Bereavement Leave

13th Month Pay

Government Mandated Benefits

Job summary

Onward Worldwide Management & Consultancy Services Corp. is seeking a Disbursement Specialist to ensure accurate, timely processing of payments and disbursements in line with internal controls and policies.

You will review invoices, verify documents, and secure approvals before processing supplier payments and reimbursements. The role requires 2–4 years in disbursement or accounting, strong numerical/analyical skills, and proficiency with ERP systems and Google Workspace tools.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 2–4 years of experience in disbursement, accounts payable, finance operations, or general accounting.
• Experience processing supplier payments, employee reimbursements, and payment vouchers.
• Experience with invoice verification and account reconciliation.
• Experience working with ERP or accounting systems.
• Good understanding of accounting and accounts payable principles.
• Knowledge of payment and disbursement controls.
• Proficiency in Google Sheets, Google Docs, Google Drive.
• Strong numerical and analytical skills.
• Good documentation and record-keeping capabilities.

Responsibilities

• Receive, review, and process approved payment requests and disbursement documents.
• Validate invoices, purchase orders, contracts, receiving documents, receipts, and other supporting documents.
• Ensure payment requests contain the required approvals before processing.
• Verify vendor information, bank details, payment amounts, due dates, and payment terms.
• Prepare payment vouchers and other required disbursement documentation.
• Process supplier payments, employee reimbursements, cash advances, and other approved disbursements.
• Reconcile disbursement records against bank statements and accounting records.
• Maintain accurate accounts payable records and monitor invoices due for payment.
• Identify and report suspicious, duplicate, unusual, or potentially fraudulent transactions.
• Prepare daily, weekly, and monthly disbursement reports.

Skills

Disbursement processing

Accounts payable

Invoice verification

ERP systems

Google Sheets

Analytical skills

Documentation

Internal controls

Education

Bachelor's degree in Accounting/Finance

Tools

ERP software

Job description

About the role

The Disbursement Specialist is responsible for the accurate, timely, and properly authorized processing of company payments and disbursements. The position ensures that supplier invoices, employee reimbursements, advances, operational expenses, and other payment requests are properly reviewed, documented, approved, recorded, and released in accordance with company policies, internal controls, payment terms, and applicable regulatory requirements. The role is critical to maintaining payment accuracy, cash-flow discipline, strong internal controls, and supplier relationships.

Key responsibilities

• Receive, review, and process approved payment requests and disbursement documents

• Validate invoices, purchase orders, contracts, receiving documents, receipts, and other supporting documents

• Ensure payment requests contain the required approvals before processing

• Verify vendor information, bank details, payment amounts, due dates, and payment terms

• Prepare payment vouchers and other required disbursement documentation

• Process supplier payments, employee reimbursements, cash advances, and other approved disbursements

• Reconcile disbursement records against bank statements and accounting records

• Maintain accurate accounts payable records and monitor invoices due for payment

• Identify and report suspicious, duplicate, unusual, or potentially fraudulent transactions

• Prepare daily, weekly, and monthly disbursement reports

About you

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field

• 2–4 years of experience in disbursement, accounts payable, finance operations, or general accounting

• Experience processing supplier payments, employee reimbursements, and payment vouchers

• Experience with invoice verification and account reconciliation

• Experience working with ERP or accounting systems

• Good understanding of accounting and accounts payable principles

• Knowledge of payment and disbursement controls

• Proficiency in Google Sheets, Google Docs, Google Drive

• Strong numerical and analytical skills

• Good documentation and record-keeping capabilities

Benefits

• Training and Development Programs

• Unlimited Career advancement opportunities

• Health Care Plan (HMO) with Dental and Vision upon regularization

• Group Life and Accident Insurance upon regularization

• Sick and Vacation Leave upon regularization

• Bereavement Leave of 3 days upon regularization

• 13th Month Pay as mandated by the Philippine Government

• Government Mandated Benefits (SSS, PHIC, Pagibig)

About us

Onward Worldwide Management & Consultancy Services Corp. is a consultancy firm established to provide support and assistance to different industries that are starting and doing business in the Philippines. Onward provides effective business solutions to address the concerns of clients and help them achieve success. The Professional Service Team is composed of highly disciplined, knowledgeable and industry-experienced professionals, from diverse corporate backgrounds, committed and dedicated to understanding business situations, answering the demands of a growing list of clientele, delivering high-quality business solutions, and ensuring full client satisfaction.