Data Systems Administrator

MicroSourcing; Pasay; Hybrid; PHP 446,000 - 759,000; Full time

Benefits offered by this job

Healthcare from day one

Dependent coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing in the Philippines is seeking a Data Systems Administrator to perform meticulous compliance audits of student files and enter data into aXcelerate (SMS). The role includes coordinating student scheduling, following up on missing items, and maintaining up-to-date records across systems and spreadsheets.

Hybrid work arrangement (dayshift) at Two E-comm, MOA Complex. The position invites proactive professionals with sharp attention to detail and strong communication skills to support

Qualifications

• High attention to detail to identify compliance gaps.
• Accurate data entry with real-time updates in SMS (aXcelerate).
• Excellent verbal and written communication with students, trainers, and clients.
• Ability to manage multiple administrative workflows including scheduling and filing.
• Strong organizing skills for archiving sensitive files.

Responsibilities

• Perform meticulous compliance audits on student files to ensure all required documentation is complete and accurate.
• Follow up directly with students and trainers to secure missing file items and satisfy administrative requirements.
• Execute precise data entry into aXcelerate (SMS), including enrolment forms, training outcomes, survey data, and compliance evidence.
• Coordinate student scheduling by confirming availability, emailing job details, and assigning individuals to specific job tickets.
• Manage operational data by retrieving job tickets from Alloc8 and maintaining up-to-date tracking of student hours in spreadsheets.
• Provide professional frontline support by responding to prospective client and student enquiries via telephone and email.
• Maintain the physical and digital integrity of the RTO through organized filing and archiving of student records.

Skills

Attention to detail

Data entry

Verbal communication

Written communication

Multitasking

Organizational skills

Tools

aXcelerate

Alloc8

Job description

Job Description:

Discover your 100% YOU with MicroSourcing!

Position:

Data Systems Administrator

Location:

Two E-comm, MOA Complex

Work setup & shift:

Hybrid | Dayshift

Why join MicroSourcing?

Competitive Rewards:

Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses

A Collaborative Spirit:

Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

Work-Life Harmony:

Enjoy the balance between work and life that suits you with flexible work arrangements.

Career Growth:

Take advantage of opportunities for continuous learning and career advancement.

Inclusive Teamwork:

Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

• Perform meticulous compliance audits on student files to ensure all required documentation is complete and accurate.
• Follow up directly with students and trainers to secure missing file items and satisfy administrative requirements.
• Execute precise data entry into aXcelerate (SMS), including enrolment forms, training outcomes, survey data, and compliance evidence.
• Coordinate student scheduling by confirming availability, emailing job details, and assigning individuals to specific job tickets.
• Manage operational data by retrieving job tickets from Alloc8 and maintaining up-to-date tracking of student hours in spreadsheets.
• Provide professional frontline support by responding to prospective client and student enquiries via telephone and email.
• Maintain the physical and digital integrity of the RTO through organized filing and archiving of student records.

What You Need

Non-negotiables

• High attention to detail with the ability to identify compliance gaps in complex student documentation.
• Proficiency in data entry with a focus on speed and accuracy to maintain real-time updates in the Student Management System.
• Excellent verbal and written communication skills for professional interaction with students, trainers, and clients.
• Proven ability to manage multiple administrative workflows, including scheduling, filing, and proactive follow-ups.
• Strong organizational skills to handle the archiving and retrieval of sensitive RTO files.

Preferred Skills/expertise

• Prior experience working within an RTO environment or a similar regulated training industry.
• Hands-on experience using aXcelerate or similar Student Management Systems.
• Familiarity with the Alloc8 platform for job ticket management and student allocation.
• Ability to troubleshoot administrative bottlenecks and coordinate effectively with trainers to meet deadlines.
• Experience handling "White Card" EOIs, LLN forms, and other standardized Australian training evidence.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply