Administrative Support

MicroSourcing; Pasig; Hybrid; PHP 391,000 - 580,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Performance bonuses

Above-market compensation

Group life insurance

Paid time-off with cash conversion

Job summary

MicroSourcing in Ortigas, Pasig, seeks an Administrative Support to manage MOE enrolments, student records, and regulatory compliance. The role covers visa and insurance audits, attendance letters, and financial coordination for student programs.

The ideal candidate will handle accommodation logistics, assist with assessment tasks, and prepare presentations while maintaining accurate, privacy-respecting records. Hybrid work setup plus growth opportunities.

Qualifications

• Experience with MOE ENROL and regulatory knowledge for student records.
• Ability to audit student visa and medical insurance records.
• Proficiency in maintaining accurate student databases and privacy compliance.
• Experience with student accommodation logistics and financial coordination.
• Excellent written English for drafting formal notices and correspondence.

Responsibilities

• MOE ENROL & Reg knowledge: manage student records and ENROL entries with privacy compliance.
• Visa & Insurance Audit: verify visa/insurance statuses and renewals; maintain compliance registers.
• Attendance & Letters: monitor attendance; issue regulatory letters and archive copies.
• Internal Audits & Process Improvement: conduct audits and identify efficiency improvements.
• Accommodation & Financial Coordination: manage bookings, monitor payments, liaise with finance.

Skills

Administrative communication

Attention to detail

Data privacy

Regulatory knowledge

Student administration

Tools

eBECAS

aXcelerate

SMS CRM

Job description

Discover your 100% YOU with MicroSourcing!

Position: Administrative Support

Location: Ortigas, Pasig

Work setup & shift: Hybrid | Day Shift

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your role

As a Admin Support, You Will

• MOE ENROL & Student Records Management: Manage student enrollment files, execute MOE ENROL entries/updates, and maintain accurate database records following data privacy policies.
• Visa & Insurance Compliance: Audit student visa and medical insurance statuses; proactively follow up on expiring or expired documents, oversee insurance purchases, and maintain compliance registers.
• Attendance Monitoring & Formal Correspondence: Execute daily attendance monitoring; issue regulatory and policy letters (warning letters, attendance alerts, enrollment confirmations), and archive signed copies in student files.
• Internal Audits & Process Improvement: Conduct routine internal process and compliance audits across student files, identify operational bottlenecks, and recommend efficiency improvements.
• Accommodation & Financial Coordination: Manage student accommodation bookings, verify service standards, monitor parent/student payment collections, and liaise with finance on invoice processing.
• Assessment & General Executive Support: Support UPELT assessment administrative tasks, assist faculty with calendar management/minutes, compile enrollment and financial statistics, and build presentation decks.

Non-negotiables

What You Need:

• NZ MOE ENROL & Regulatory Knowledge: Practical experience managing student records using the New Zealand Ministry of Education ENROL system, along with international student compliance rules.
• Visa & Insurance Audit Skills: Strict attention to detail in tracking, verifying, and renewing student visa and medical insurance records.
• Database Integrity & Data Protection: Understanding of student privacy frameworks (e.g., NZ Privacy Act) and experience conducting internal record audits.
• Student Financial & Accommodation Admin: Experience handling accommodation logistics, invoicing follow-ups, and student fee collections.
• Administrative Communication: Excellent written English skills to draft formal regulatory notices, warning letters, and institutional correspondence.

Preferred Skills/expertise

• Prior experience in a New Zealand Private Training Establishment (PTE), university pathway provider, or international high school environment.
• Direct experience with UPELT (University Pathway English Language Test) administrative protocols.
• Proficiency in Student Management Systems (SMS) and CRM platforms (e.g., eBECAS, aXcelerate, or similar).
• Basic financial administration skills for compiling enrollment/revenue reports and reconciling parent payments.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth.

Join us in celebrating YOU and your 100%!

• Terms & conditions apply