Cross-Border Payroll Specialist — US & Canada (Multi-Entity)

Virtual Champs Global; Davao City; Remote; PHP 335,000 - 614,000; Part time

Job summary

Virtual Champs Global is seeking an experienced Payroll Specialist to manage end-to-end payroll for five companies across the US and Canada, including semi-monthly and monthly cycles. You will work with QuickBooks Online Payroll, Wagepoint, and QuickBooks Time to ensure accurate hours, deductions, and tax remittances.

This role requires knowledge of US federal/state and Canadian payroll laws, benefits administration, and multi-entity payroll processes.

Qualifications

• 3+ years of hands-on payroll experience, including multi-entity and cross-border US & Canada payroll processing.
• Demonstrated proficiency with QuickBooks Online Payroll and QuickBooks Time.
• Experience with Wagepoint is strongly preferred.
• Strong understanding of US and Canadian payroll tax laws, statutory deductions, and reporting requirements.
• Experience administering 401(k) and RRSP programs, including employer contributions and matching.
• Highly detail-oriented and organized, with the ability to manage multiple entities and pay schedules simultaneously.
• Ability to handle confidential employee and payroll information with discretion.
• Strong communication skills and the ability to work effectively with employees, management, external agencies, and payroll vendors.
• Payroll certification such as PCP, CPP, or FPC is an asset but not required.

Responsibilities

• Process end-to-end payroll for five companies across the US and Canada, supporting both semi-monthly (twice per month) and monthly pay schedules.
• Process payroll using QuickBooks Online Payroll and Wagepoint, ensuring accuracy of hours, earnings, deductions, taxes, and remittances.
• Reconcile payroll data from QuickBooks Time, including timesheets, PTO, and overtime, prior to each payroll run.
• Process off-cycle payments, bonuses, commissions, and final pay/termination payouts as needed.
• Ensure all payroll tax remittances and filings are completed accurately and on time, including requirements involving the IRS, CRA, and applicable state/provincial agencies.
• Stay current on payroll regulations in US and Canada and update processes accordingly.
• Support internal and external payroll audits and provide required documentation and records.
• Maintain accurate payroll records and employee files across all five entities.
• Reconcile payroll-related GL accounts and month-end close activities.
• Identify and implement process improvements to increase payroll accuracy and efficiency across multiple entities and pay cycles.
• Maintain clear and up-to-date payroll procedures and documentation for each entity and jurisdiction.

Skills

Payroll processing

Multi-entity payroll

US & Canada payroll

Attention to detail

Strong communication

Tools

QuickBooks Online Payroll

Wagepoint

QuickBooks Time

Job description

Virtual Champs Global is seeking an experienced Payroll Specialist to manage end-to-end payroll for five companies across the US and Canada, including semi-monthly and monthly cycles. You will work with QuickBooks Online Payroll, Wagepoint, and QuickBooks Time to ensure accurate hours, deductions, and tax remittances.

This role requires knowledge of US federal/state and Canadian payroll laws, benefits administration, and multi-entity payroll processes.