Remote CRE Executive Assistant — Part-Time, Data & CRM

Magic, Inc; Philippines; On-site; PHP 503,080,000 - 670,773,000; Part time

Job summary

Magic, Inc. seeks a Commercial Real Estate Executive Assistant for a part-time, freelance role. The position is remote from the Philippines and supports a US-based principal with calendar management, CRM upkeep, and operational help.

You will own RealNex data, coordinate schedules across time zones, process expenses, travel, and communications, and help build reliable SOPs so the founder can scale operations confidently.

Qualifications

• Minimum 1 year as an EA or ops/admin in commercial real estate.
• Hands-on database management with RealNex or similar CRE CRM.
• Proficient in Excel/Google Sheets and Google Workspace.
• Strong phone and email communication with a professional demeanor.
• Available to work Monday to Friday, 8:00 a.m.–12:00 p.m. ET, 20 hours per week.
• Remote work setup with reliable internet and quiet workspace.

Responsibilities

• Manage principal's calendar and coordinate meetings across time zones.
• Maintain and clean RealNex/CRE CRM and data hygiene.
• Handle emails and calls; draft responses and follow-ups.
• Coordinate travel, purchases, and basic bill payments per SOPs.
• Prepare meeting notes and track action items.
• Document workflows and SOPs; propose improvements.

Skills

Excellent communication

Highly organized

Detail-oriented

Time management

Education

Commercial Real Estate admin experience

Tools

RealNex (CRE CRM)

Excel/Google Sheets

Google Workspace

Job description

Magic, Inc. seeks a Commercial Real Estate Executive Assistant for a part-time, freelance role. The position is remote from the Philippines and supports a US-based principal with calendar management, CRM upkeep, and operational help.

You will own RealNex data, coordinate schedules across time zones, process expenses, travel, and communications, and help build reliable SOPs so the founder can scale operations confidently.