COS_JJWC_ADMINISTRATIVE ASSISTANT II

Hammerjack Pty Ltd; Philippines; On-site; PHP 218,000 - 261,000; Full time

Job summary

Juvenile Justice and Welfare Council (JJWC) is seeking an Administrative Assistant II to support the Budget unit. The role involves handling incoming/outgoing documents, processing obligation requests, and assisting in encoding obligations in the DBM URS/OSBP.

Typical duties include monitoring attachments, preparing budget reports, and communicating with divisions via email. The position requires two years of college in business, four hours of relevant training, and one year of experience.

Qualifications

• Completion of two years of college in business or related course.
• Four hours of relevant training.
• One year of relevant experience.
• Eligibility: None required.

Responsibilities

• Handles incoming and outgoing documents of Budget unit.
• Monitors the completeness of attachments for processing of OBs.
• Maintains records of incoming and outgoing documents for monitoring by the Budget unit.
• Assists Budget Officer in processing Obligation Requests.
• Assists in sending budget utilization reports via email to divisions.
• Assists the Budget Officer in encoding utilization/obligations/proposals in the DBM URS/OSBP.
• Follows up pertinent Finance Section papers as needed by the Budget unit.
• Answers calls and queries concerning the Budget units.
• Performs other tasks as assigned by supervisors.

Skills

One year of admin experience

Education

Two years college in business or related course

Tools

Four hours training in government budgeting

Job description

Job Description

Place of Examination
and Interview:

Juvenile Justice and Welfare Council (JJWC)

ADMINISTRATIVE ASSISTANT II

Compensation

Php 21,448.00 + 20% Premium

Place of Assignment

Juvenile Justice and Welfare Council (JJWC)

CSC-PRESCRIBED QUALIFICATION STANDARDS

• Education: Completion of two (2) years studies in college of any business or related course
• Training: Four (4) hours relevant training
• Experience: One (1) year of relevant experience
• Eligibility: None required

PREFERRED QUALIFICATION STANDARDS

• Education: Completion of two (2) years studies in college of any business or related course
• Training: Four (4) hours of training in government budgeting
• Experience: One (1) year of experience in performing administrative function specifically related to Budget
• Eligibility: None required

JOB DESCRIPTION

The Administrative Assistant II performs clerical functions in the budget unit. He/she is expected to assist the Administrative Officer V in the receiving of incoming and outgoing documents, processing of obligation requests and assist in the encoding of obligations in the DBM Unified reporting system.

Functions and Responsibilities:

• Handles incoming and outgoing documents of Budget unit
• Monitor the completeness of attachments needed for processing of OBs
• Maintains records of incoming and outgoing of all documents as basis of monitoring documents entering the Budget unit
• Assist the Budget Officer in the processing of Obligation Requests
• Assists in sending budget utilization report via email to all divisions
• Assists the Budget Officer in encoding utilization/obligations/proposals in the DBM URS/OSBP
• Follow up pertinent Finance Section papers as needed by the Budget unit
• Answers telephone calls for budget units and answers queries concerning the units
• Perform other tasks as may be assigned by immediate supervisor, FAD Division Chief, Deputy Executive Director and Executive Director.

Job Outputs:

• Reviewed Obligation Requests
• Filed Obligation Requests and other pertinent documents
• Emailed to Divisions the Fund Utilization Reports
• Prepare and submit the Request for Website Posting of FARs and other pertinent reports
• Prepare and submit the Budget Unit's Customer Satisfaction Report monthly.

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.