ADMINISTRATIVE AIDE IV (CLERK II) | ADA4-575-2004 | PERMANENT | LS | DSWD CO

Department of Social Welfare and Development (DSWD); Philippines; On-site; PHP 178,000 - 213,000; Full time

Job summary

Department of Social Welfare and Development (DSWD) seeks an Administrative Aide IV (Clerk II) for the Legal Service at DSWD Central Office in Quezon City. The role focuses on data management, encoding, scanning, and tracking of documents, with liaison duties for endorsements to the Director.

The position requires completing high school or college studies, with preference for a Bachelor's degree and related training. Strong attention to detail and computer skills are valued.

Qualifications

• Education: Completion of 2 years of college or completion of Grade 12/Senior High School (prior to 2018/2016)
• Eligibility: Career Service (Subprofessional)/First Level Eligibility
• Preferred: Bachelor's degree and relevant training in records maintenance
• Preferred: At least 6 months of relevant clerical experience
• Preferred: Working knowledge of MS Office and computer applications

Responsibilities

• Monitor, encode, scan, and update the Legal Service's tracking system for documents
• Perform liaison duties and forward documents to the Director
• Facilitate outgoing documents for endorsement to the Director
• Assist in records management for the Legal Service
• Attend to assigned administrative duties and responsibilities
• Perform related duties as assigned by the Director and Lawyers

Skills

Oral communication

Written communication

Attention to detail

Records management

Education

Bachelor’s degree

Tools

MS Office

Records management software

Job description

ADMINISTRATIVE AIDE IV (CLERK II)

Item Number: OSEC-DSWDB-ADA4-575-2004

Compensation: SG 4 (Php17,506.00)

Place of Assignment: Legal Service, DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City 1126

CSC - PRESCRIBED QUALIFICATION STANDARDS

• Education: Completion of 2 years of studies in college (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016)
• Training: None required
• Experience: None required
• Eligibility: Career Service (Subprofessional)/First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

• Education: Graduate of Bachelor's Degree
• Training: At least four (4) hours relevant training on records maintenance, computer literacy or other related training
• Experience: At least six (6) months of relevant experience demonstrating ability in administrative & clerical tasks, basic computer operations, management and updating of records
• Eligibility: Career Service (Subprofessional)/First Level Eligibility
• Preferred Additional Qualifications: - Experience in government service a plus - Very good oral and written ability - Remarkable attention to detail, results-oriented, can efficiently work under pressure - Strong interpersonal skills, good moral character and work ethics - Working knowledge of MS Office and other computer applications

JOB DESCRIPTION

Under the direction and supervision of the Director of the Legal Service, the Administrative Aide IV provides administrative support in the areas of data management, including the monitoring, encoding, scanning, routing, filing, and tracking of incoming and outgoing documents. The position also performs liaison duties and administrative support for legal matters, serves as a designated member of or provides support to Technical Working Groups (TWGs), as may be assigned by the LS Director, and undertakes other related functions.

Functions and Responsibilities

• 1. Monitoring, encoding, scanning, and updating the Legal Service's tracking system for all incoming and outgoing documents
• 2. Liaison duties - forward to pertinent OBSUs for endorsement to the Director
• 3. Facilitate out-going documents from pertinent OBSUs for endorsement to the Director.
• 4. Assist in records management duties and responsibilities of the Legal Service
• 5. Attend to assigned administrative duties and responsibilities and
• 6. Perform other related duties and responsibilities or as assigned by the Director and Lawyers.

Job Outputs

• Organized Data Tracking System
• Organized files/records and
• Other reports as may be required

CRITERIA FOR EVALUATION

• Education: 25%
• Training: 10%
• Experience: 25%
• Written Examination: 25%IQT: 10%
• Technical Exam: 15%
• Interview: 10%
• Performance Review: 5%
• Total: 100%
• Initial Shortlisting: Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)
• Final Shortlisting: Top five (5) highest rating but overall rating should not be less than 80%

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.