ADMINISTRATIVE AIDE IV (CLERK II) | ADA4-596-2004 | PERMANENT | LS | DSWD CO

Department of Social Welfare and Development (DSWD); Philippines; On-site; PHP 178,000 - 213,000; Full time

Job summary

Department of Social Welfare and Development (DSWD) in Manila invites applications for the Administrative Aide IV (Clerk II) position. The role supports the Legal Service by handling records management, data handling, and administrative tasks under the Division Chief.

Includes correspondence, document control, and TWG coordination. The ideal candidate has relevant clerical experience, attention to detail, and good written/oral communication.

Qualifications

• Bachelor's degree preferred for the role.
• Training of at least 4 hours in records maintenance or related areas.
• Experience of at least 6 months in administrative/clerical tasks.

Responsibilities

• Monitor, encode, scan, and edit incoming/outgoing documents.
• Liaison with OBSUs for endorsements to the Director.
• Assist in records management and administrative duties for the Legal Service.
• Perform duties assigned by the Director and Lawyers.

Skills

Oral communication

Written communication

Attention to detail

Interpersonal skills

Recordkeeping systems

Education

2 years college/Grade 12+

Bachelor's degree

Tools

MS Office

Job description

ADMINISTRATIVE AIDE IV (CLERK II)

Item Number: OSEC-DSWDB-ADA4-596-2004

Compensation: SG 4 (Php17,506.00)

Place of Assignment: Legal Service DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City 1126

CSC - PUBLISHED QUALIFICATION STANDARDS

Education

Completion of 2 years of studies in college (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016)

Training

None required

Experience

None required

Eligibility

Career Service (Subprofessional)/First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

Graduate of Bachelor's Degree

Training

At least four (4) hours relevant training on records maintenance, computer literacy or other related training

Experience

At least six (6) months of relevant experience demonstrating ability in administrative & clerical tasks, basic computer operations, management and updating of records

Eligibility

Career Service (Subprofessional)/First Level Eligibility

Preferred Additional Qualifications

• Experience in government service a plus
• Very good oral and written ability
• Remarkable attention to detail, results-oriented, can efficiently work under pressure
• Strong interpersonal skills, good moral character and work ethics
• Working knowledge of MS Office and other computer applications

Job Description

Under the direction of the Division Chief of the Legal Assistance Division-Legal Service. The Administrative Aide IV performs administrative support services functions related in the areas of records management, data management and liaison duties, administrative legal works, designate and attends TWGs activities as may assigned by the immediate supervisor or LS Director, and other related tasks.

Functions and Responsibilities

• Monitoring, encoding, scanning, and editing of incoming and outgoing documents
• Liaison duties - forward to pertinent OBSUs for endorsement to the Director
• Facilitate out-going documents from pertinent OBSUs for endorsement to the Director.
• Assist in records management duties and responsibilities of the Legal Service
• Attend to assigned administrative duties and responsibilities and
• Perform other related duties and responsibilities or as assigned by the Director and Lawyers.

Job Outputs

• Organized Data Tracking System
• Organized files/records and
• Other reports as may be required

CRITERIA FOR EVALUATION

• Education - 25%
• Training - 10%
• Experience - 25%
• Written Examination - 25%
• IQT - 10%
• Technical Exam - 15%
• Interview - 10%
• Performance Review - 5%
• Total - 100%
• Initial Shortlisting: Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)
• Final Shortlisting: Top five (5) highest rating but overall rating should not be less than 80%

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.