Contracts Management Lead - FAI Land Development

Chroma Hospitality, Inc.; Muntinlupa; On-site; PHP 1,200,000 - 1,800,000; Full time

Job summary

Chroma Hospitality, Inc. is seeking a Lead Contracts Engineer / Lead Quantity Surveyor to drive bidding processes, evaluate bid proposals, and negotiate initial contracts.

The role includes preparing award notices, validating contractor billing, and ensuring strict compliance with bid documents across multiple projects. Responsibilities span pre-construction to post-construction phases, including change-order reconciliation, contract documentation, and coordination with site teams.

Qualifications

• Bachelor of Science in Engineering is required.
• Licensed Civil Engineer credential is preferred.
• 5+ years of relevant experience in Quantity Surveying or Contract Administration.

Responsibilities

• Lead the bidding and award process with preparation of required documents.
• Coordinate pre-bid meetings and site inspections to ensure complete bid packages.
• Review and evaluate bid tabulations and contractor billing for accuracy and compliance.
• Supervise contract documentation from LOA to Notice of Award.
• Manage change orders, extra work and reconciliation processes.
• Attend coordination meetings and ensure timely project start and delivery.
• Provide oversight during construction phase, including payments and inspections.
• Support post-construction activities such as contract closure.

Skills

Initiative

Planning

Reliability

Interpersonal skills

Cooperation

Innovation

Education

Bachelor of Science in Engineering

Licensed Civil Engineer

Tools

Sapphire Billing Management System

Job description

Job Summary

The Lead Contracts Engineer / Lead Quantity Surveyor is responsible for the bidding process, tabulation and evaluation of bid proposals, initial bid negotiation, awarding of contract with preparation of Request to Award and Notice of Award, preparation, checking and evaluation of Contractor’s billing.

Duties and Responsibilities

Pre - Construction Phase

• Review Matrix of Responsibilities per Package and Ensures No Scope Gap
• Attain Calendar of Bids and Awards of the Different Projects to Ensure Timely Start of Construction
• Ensures that All Bid Packages are Bidded out based on Master Schedule Ensuring complete documents are Obtained On-time from Various Departments
• Checking and Review the Consistency of Bid Packaging from CM versus Standard Bid Packaging from PCDC
• Delegation of Projects and Works to Staff Quantity Surveyors and Supervision
• Supervise Pre-bid Meetings being conducted by Contract Engineer / Contracts Admin Lead
• Attend Site Inspections
• Assists in the Preparation of Control Estimates as needed per Bid Package (in close coordination with PCM)
• Review/Check the Consistency of the Prepared Control Estimates with the Issued Bid Documents / Bid Bulletin
• Supervise the Preparation of Bid Documents for Bidding (Invitation to Bid, Bid Annexes, Queries, Bid Bulletins)
• Obtain Complete Bid Proposals from Bidders in Conformity to Issued Bid Bulletins and Queries Responses
• Implement Strict Compliance of Submission of Technical & Financial Bids of Contractors
• Tabulation and Evaluation of Bids (Post Bid Clarification Meetings)
• Review and Evaluate Prepared Bid Tabulation of Staff Quantity Surveyors
• Supervise the Preparation of Presentation Materials for BAC Presentation
• Supervise the preparation of Complete Contract Documentation starting off with the Letter of Award (LOA), all in accordance with the processes and standard procedures in place.

Construction Phase

• Evaluation and Validation of Change Orders/Extra Work (including Reconciliation Process)
• Ensure that All Change Orders Proposals are Thoroughly Reconciled and Evaluated based on the Awarded Contracts
• Process Contract Billings for Timely Payment to Contractor through Approval in Sapphire Billing Management System
• Attend Coordination Meetings
• Conduct Final Inspections

Post Construction Phase

• Preparation of Contract Closure Amendment
• Preparation of Piece Meal Contracts and Award including Maintenance & Repair Works

Technical Competencies and Skills

Initiative – seeks ways to foster self-development and growth, Planning – completes administrative tasks correctly and on-time, Reliability - consistently at work and on-time, Interpersonal skills – adapts to changes in work environment, Cooperation – exhibits objectivity and openness to others’ views, Innovation – collects and researches data required for work

Education, Trainings and Licenses Required

Graduate of Bachelor of Science in Engineering, Preferably Licensed Civil Engineer, At least five (5) years of relevant experience in Quantity Surveying / Contract Administration