Contract Support Associate

Hammerjack Pty Ltd; Taguig; On-site; PHP 391,000 - 614,000; Full time

Job summary

CBRE is seeking a Contract Support Associate in Taguig to provide exceptional customer service and administrative support across a large Business Unit. You will help manage contract requirements, onboarding of vendors, and end-to-end billing processes while ensuring compliance with HSE standards and delivering timely financial reports.

The role emphasizes process improvement, data analysis, and collaboration with site teams and head office to optimize cost savings and service delivery.

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Comprehensive understanding of processes, procedures, systems, and concepts within own job function.
• Ability to evaluate and communicate unusual and/or complex content concisely and logically.
• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook).
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills (percentages, discounts, markups).

Responsibilities

• Respond to client inquiries and ensure timely, quality service delivery and follow-up to ensure satisfaction.
• Understand contract scope and ensure all work is carried out accordingly.
• Act as a financial and operational systems champion, proposing cost-saving opportunities.
• Coordinate and onboard vendors for reactive and planned works; manage sub-contractor paperwork.
• Review invoices, cost center coding, and billing processes; assist with quotations and purchase orders.
• Review and approve maintenance billing invoices and projects per contracts; ensure core outputs are delivered.
• Respond to inquiries on financial reports (Accounts Receivable, Payable, POs).
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Support Health & Safety compliance, including HSE reporting and QHSE documentation.
• Gather and analyze data to solve problems and suggest improvements to processes.

Skills

MS Office

Organizational skills

Advanced math

Education

High School Diploma or GED

Job description

Role type: Full-time

Location(s): Taguig - National Capital Region - Philippines

Areas of Interest: Facilities Management

Service line: GWS Segment

About The Role

As a CBRE Contract Support Associate, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

What You'll Do

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.
• Understand the scope of the contract and make sure that all work is carried out accordingly.
• Be a financial and operational systems champion. Suggest efforts to put in place cost-saving opportunities to maximize customer and financial savings targets.
• Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.
• Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You'll Need

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.