Facilities Coordinator

CBRE Asia Pacific; Mandaluyong; On-site; PHP 246,000 - 379,000; Full time

Job summary

CBRE Asia Pacific in Mandaluyong is looking for a Facilities Coordinator to work with clients, vendors and contractors to ensure facility tasks and work orders are completed efficiently. This role supports the Facilities Management team, assisting with repairs, maintenance and investment plans for a portfolio of assets.

Strong organizational skills and basic math are essential, along with solid MS Office proficiency.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Coordinate with landlords, tenants, and service providers to implement procedures and reporting formats.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to determine performance and progress.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and respond to inquiries or complaints from clients and colleagues.
• Use established procedures to solve straightforward problems under guidance.

Skills

Communication skills

Organizational skills

Basic math

Follow work routines

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Role type: Full-time

Areas of Interest: Administrative

Location(s): Mandaluyong City - National Capital Region - Philippines

Service line: GWS Segment

About The Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.