Contract Administrator

D2B; Philippines; Remote; PHP 893,000 - 1,116,000; Full time

Job summary

D2B is seeking a highly organized Contract Administrator to support remote Australian fit-out projects. You will handle financial and contractual administration, raise purchase orders, monitor progress payments, and ensure compliance with subcontract and head contract requirements.

Work from home on a full-time basis for international clients, with a focus on accuracy and timely reporting. You will collaborate with project managers to ensure profitability and shoulder responsibilities across

Qualifications

• Experience in Contract Administration or Quantity Surveying in AU projects.
• Procore, Bluebeam and Microsoft Project proficiency.
• Advanced Excel and Word skills for reporting and docs.
• Strong written English for drafting formal contractual correspondence.
• Knowledge of construction sequencing and financial take-offs.

Responsibilities

• Manage subcontract and procurement processes, issue notices and organize payments.
• Assist in preparation and distribution of EOT and Variation Notices.
• Support novation of agreements and handle dispute escalation.
• Prepare cost reports and assist with progress payment claims.
• Maintain CHEOPS, CrookesNet or similar systems for compliance.
• Prepare handover documentation and ensure safety documentation filing.

Tools

Procore

Bluebeam

Microsoft Project

Microsoft Excel

Microsoft Word

Microsoft Outlook

Take-offs

Construction sequencing

Contract administration

Written English communication

Job description

Contract Administrator

Salary: ₱80,000 - 100,000 monthly

Company: D2b

Job Type: Full Time Remote / Work from Home

Job Description – Contract Administrator

Description

Position: Contract Administrator

Salary: PHP80,000-PHP100,000

Work Schedule: 8:00AM - 5:00PM AEST

OVERVIEW

The client is seeking a highly organized and commercially-minded Contract Administrator to support their Australian commercial fit-out projects. Working remotely, you will be responsible for the financial and contractual administration of projects, ensuring all subcontract and head contract requirements are met with precision. You will work in alignment with RCC Management to ensure project profitability and compliance.

RESPONSIBILITIES

1. Subcontract & Procurement Management

• Procurement: Initiate and manage the subcontract and supplier procurement process, including raising purchase orders and organizing payments.
• Contract Administration: Assist in the preparation and distribution of required notices, including Extension of Time (EOT), Variation Notices, and Delay Notices.
• Novation: Assist in the novation of Consultant Agreements where relevant for Design & Construct (D&C) projects.
• Dispute Support: Ensure subcontract matters in dispute are escalated and handled in a consultative manner.

2. Financial Reporting & Document Control

• Cost Reporting: Prepare accurate, timely, and up-to‑date cost reports in conjunction with the Project Manager.
• Claims Management: Assist with Progress Payment Claim submissions and maintain the Subcontract Trade Package Letting / Procurement Register.
• System Compliance: Setup and manage commercial procedures within Procore and internal systems (e.g., CHEOPS, CrookesNet) to ensure compliance throughout the project duration.
• Handover: Assist in the preparation of all required Handover Documentation.

3. Safety & People Management

• Administrative Support: Participate in required training or workshops and ensure all safety-related documentation for the project is filed correctly.

Requirements

QUALIFICATIONS

Must-Haves

• Experience: 2–4 years of experience in Contract Administration or Quantity Surveying within the Commercial Fit-out or Construction sector, specifically with AU clients.
• Project Tools: Advanced proficiency in Procore, Bluebeam, and Microsoft Project.
• Office Suite: Intermediate to Advanced skills in Microsoft Excel, Word, and Outlook.
• Logic: Strong understanding of construction sequencing, trade scopes, and financial "take-offs".
• Communication: Superior written English skills for drafting formal contractual correspondence.

Nice to Have

• Contractual Knowledge: Familiarity with Australian Standard (AS) Contracts and fundamental Contract Law principles.
• Regulatory Awareness: A working understanding of the Security of Payment Act (SOPA) and the Building Code of Australia (BCA).
• Software: Previous experience with CHEOPS, Aconex, or similar construction ERP systems.