CONTRACTS ADMINISTRATOR (Remote)

Private Advertiser; Pasig; Remote; PHP 1,200,000 - 1,800,000; Full time

Job summary

Private Advertiser seeks an experienced Remote Contracts Administrator to lead legal, commercial, and financial administration of complex construction projects. This senior role requires enforcing Head Contract terms, driving subcontractor procurement, and ensuring compliance via digital workspaces.

The candidate will manage risk, oversee cost mitigation, and guide junior staff remotely, with a strong emphasis on advanced cost reporting and strategic financial control.

Qualifications

• 4–6 years of structural/commercial contract administration in the Australian construction sector.
• Advanced cost reporting, budget variations, and provisional sum adjustments.
• Experience mentoring junior administrative staff or cadets remotely.
• Strong digital communication, reliable high-speed internet and dedicated workspace.

Responsibilities

• Oversee and manage risk by tracking budget vs. actuals and enforcing contract terms.
• Lead remote tendering, draft Head Contract docs, and supervise progress claims.
• Draft and negotiate Subcontract Agreements and Purchase Orders.
• Perform remote compliance checks (license verifications, safety register, background checks).
• Mentor junior remote administration staff and Building Cadets.

Skills

Contract administration

Budgeting

Risk management

Mentoring remote staff

Digital communication

Cloud-based ERP familiarity

Tools

Upvise

MYOB

Cloud ERP platforms

Job description

About the role

We are seeking an experienced, high-level Remote Contracts Administrator to lead the legal, commercial, and financial administration of commercial construction projects. This senior remote role carries significant commercial responsibility, acting as the primary legal and commercial shield for the business. The successful candidate will manage complex head contract requirements, drive robust subcontractor procurement, enforce compliance under the Building Industry Fairness (BIF) Act, and tightly oversee cost mitigation strategies—all via digital workspaces.

Key responsibilities

• Oversee and mitigate project risk by rigorously managing and monitoring budget vs. actual costs
• Attend virtual handover meetings post-tender win to assume full commercial ownership of the project
• Understand, interpret, and enforce Head Contract terms and conditions to ensure absolute company compliance
• Prepare Head Contract documents, monthly progress claims, and professional cover letters strictly aligned with reporting schedules for PM sign-off
• Assess, draft, and negotiate complex Head Contract Variations and strategic Provisional Sum Adjustments
• Direct the tendering process, including drafting clear, robust Scopes of Work with Project Managers
• Source competitive market quotes (minimum 3 tenders per trade) to minimize costs while maintaining quality
• Draft and execute precise Subcontract Agreements and Purchase Orders
• Perform rigorous remote compliance screening: QBCC License searches, ABN verifications, Workplace Health & Safety register checks, and Adjudication/Court Case history background checks
• Supervise, onboard, and mentor junior remote administration staff and Building Cadets

About you

• Minimum 4-6 years of experience in structural/commercial contract administration within the Australian construction sector
• In-depth understanding of commercial construction contracts, security of payments legislation, and the BIF Act
• Advanced skills in cost reporting, budget variations, provisional sum adjustments, and strategic financial control
• Prior experience guiding and mentoring junior administrative staff or building cadets remotely
• High-speed home internet, a dedicated quiet workspace, and flawless digital communication skills
• Familiarity with Upvise, MYOB, and standard cloud-based construction ERP platforms

About us

We are a commercial construction company managing complex construction projects with a focus on legal, commercial, and financial administration excellence.