Construction Site Admin & Documentation Specialist

Haskell; Pasig; On-site; PHP 300,000 - 520,000; Full time

Benefits offered by this job

Drug-Free Workplace

Equal Opportunity Employer

Job summary

Haskell, a nationally recognized Top Workplace, invites applications for an Administrative Specialist. This role focuses on maintaining organized project documentation, facilitating clear communication, and supporting day-to-day operations on site.

You will work closely with the Site Superintendent and Project Manager to manage records, coordinate logistics, and prepare correspondence. The ideal candidate has a Bachelor's in Business Administration and 3–5 years in construction administration.

Qualifications

• Degree in business administration or related field preferred.
• 3–5 years of administrative experience in construction or related industry preferred.

Responsibilities

• Manage daily administrative tasks with minimal supervision.
• Maintain professional communication with employees, clients, subcontractors, vendors, and visitors.
• Establish and maintain systems for tracking project documentation and daily tasks.
• Prepare and format internal/external correspondence with proofreading.
• Organize files, contracts and submittals per company standards.
• Use MS Word, Excel, Outlook and standard office equipment.
• Use ProCore to manage timesheets, per diem, and payroll logistics.
• Coordinate travel and expense reports for field personnel.

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Office

Education

Bachelor's Degree in Business Administration

Tools

ProCore

Microsoft Office Suite

Job description

Haskell, a nationally recognized Top Workplace, invites applications for an Administrative Specialist. This role focuses on maintaining organized project documentation, facilitating clear communication, and supporting day-to-day operations on site.

You will work closely with the Site Superintendent and Project Manager to manage records, coordinate logistics, and prepare correspondence. The ideal candidate has a Bachelor's in Business Administration and 3–5 years in construction administration.