Construction Admin & Documentation Specialist

Haskell Company; Pasig; On-site; PHP 300,000 - 540,000; Full time

Job summary

Haskell invites you to join a nationally recognized Top Workplace where diverse perspectives drive stronger outcomes. This role supports project documentation, communication, and day-to-day operations in a fast-paced construction environment, collaborating with the Site Superintendent and Project Manager to keep data current.

You will manage administrative tasks, maintain professional communications with employees, clients, subcontractors, and vendors; organize files; and help prepare and submit

Qualifications

• Bachelor's degree in business administration or related field preferred.
• Minimum 3-5 years administrative experience in construction or related industry strongly preferred.

Responsibilities

• Manage day-to-day administrative tasks in a fast-paced environment with minimal supervision.
• Maintain professional communication with employees, clients, subcontractors, vendors, and visitors, handling routine questions and using independent judgment as needed.
• Establish and maintain systems for tracking project documentation and daily tasks.
• Prepare and format correspondence for internal and external distribution, including proofreading and editing.
• Organize office files, contracts and submittals in accordance with company standards.
• Utilize Microsoft Word, Excel, Outlook to maintain productivity and organization.
• Use ProCore software to manage timesheets, per diem records, and logistics for payroll.
• Coordinate travel arrangements and manage expense reports for Field personnel.
• Assist with work permit documentation for superintendents and field leaders when needed.
• Track and maintain delivery ticket records; classify purchase orders accurately.
• Issue Field Purchase Order number and update rental and material logs.
• Maintain accurate logs, including subcontractor activities, weather reports, deliveries, and meetings via ProCore.
• Procure office supplies, materials, and rental equipment as directed by the project team.
• Conduct cost comparisons by obtaining vendor quotes for materials and rentals.
• Ensure updated versions of site documentation are distributed to relevant teams.
• Assist with the preparation and submission of Owner Operations & Maintenance manuals.
• Collaborate with the administrative assistant to enhance communication, prioritize tasks, and support on-site project consistency.
• Other duties as assigned.

Skills

Organization

Communication

MS Office

ProCore

Documentation

Coordination

Education

Bachelor's Degree in Business Administration

Tools

MS Word

Excel

Outlook

Job description

Haskell invites you to join a nationally recognized Top Workplace where diverse perspectives drive stronger outcomes. This role supports project documentation, communication, and day-to-day operations in a fast-paced construction environment, collaborating with the Site Superintendent and Project Manager to keep data current.

You will manage administrative tasks, maintain professional communications with employees, clients, subcontractors, and vendors; organize files; and help prepare and submit