Construction Operations & Admin Coordinator (Australian Hours)

D2B; Philippines; On-site; PHP 837,000 - 1,116,000; Full time

Benefits offered by this job

Australian Work Hours

Job summary

D2B in the Philippines seeks a proactive Operations/Admin Coordinator to support day-to-day project coordination and administrative workflows. The role focuses on scheduling, record-keeping, invoicing preparation, and keeping projects moving smoothly behind the scenes.

You will work with BuildPaperless and related systems to improve efficiency, reduce bottlenecks, and free the owner to focus on site operations and business growth. Australian work hours are noted for alignment with partners.

Qualifications

• Experience in operations, project coordination, construction administration, scheduling, or similar operational support roles.
• Familiarity with construction workflow or job management software such as Build Paperless, Buildxact, SimPRO, AroFlo, or similar systems.
• Strong proficiency with Microsoft Office and Google Workspace for tracking, documenting, reporting, and communicating.

Responsibilities

• Coordinate day-to-day operational and administrative activities across active projects.
• Schedule and organise project requirements ahead of delivery and commencement.
• Monitor project progress and ensure key tasks are completed on time.
• Assist with workflow management across multiple active jobs.
• Track upcoming deadlines, supplier requirements, and project milestones.
• Maintain visibility of project schedules and outstanding actions.
• Create, update, and monitor job records throughout the project lifecycle.
• Prepare and coordinate invoicing for completed and active projects.

Skills

Organisational skills

Communication

Time management

Problem solving

Stakeholder coordination

Tools

BuildPaperless

Buildxact

SimPRO

AroFlo

Microsoft Office

Google Workspace

Job description

D2B in the Philippines seeks a proactive Operations/Admin Coordinator to support day-to-day project coordination and administrative workflows. The role focuses on scheduling, record-keeping, invoicing preparation, and keeping projects moving smoothly behind the scenes.

You will work with BuildPaperless and related systems to improve efficiency, reduce bottlenecks, and free the owner to focus on site operations and business growth. Australian work hours are noted for alignment with partners.