Construction Executive Assistant: Project & Admin Maestro

WorkStaff360 Inc.; Philippines; À distance; PHP 2 864 000 - 4 774 000; Plein temps

Résumé du poste

WorkStaff360 Inc. seeks a Construction Executive Assistant with US construction experience to support the General Manager.

The role focuses on inbox management, drafting professional correspondence, calendar control during California hours, and coordinating meetings with project teams, owners, GCs, and vendors. Ideal candidates have construction administration background, expe­rience with RFIs, submittals, change orders, and strong organizational skills.

Qualifications

• Excellent written and spoken English; professional communication and follow‑through.
• Experience supporting a construction executive or senior project leader is required.
• Working knowledge of construction workflows, RFIs, submittals, change orders, drawings/specifications.

Responsabilités

• Monitor and organize the General Manager's inbox and flag urgent items.
• Draft emails, meeting requests, and routine correspondence for approval.
• Manage the General Manager's calendar during California business hours.
• Prepare meeting agendas, capture decisions, and distribute minutes.
• Provide weekly summaries of open items and overdue actions.
• Coordinate travel, prepare transmittals, logs, and project records.

Connaissances

English proficiency

Strong organizational skills

Independent work

Effective communication

Time management

Outils

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft Teams

Procore

Bluebeam

Dropbox

Description du poste

WorkStaff360 Inc. seeks a Construction Executive Assistant with US construction experience to support the General Manager.

The role focuses on inbox management, drafting professional correspondence, calendar control during California hours, and coordinating meetings with project teams, owners, GCs, and vendors. Ideal candidates have construction administration background, expe­rience with RFIs, submittals, change orders, and strong organizational skills.