Working Capital Specialist (Project Accountant)

Sourcefit Philippines Inc.; Cebu City; On-site; PHP 350,000 - 550,000; Full time

Job summary

A leading financial services company is seeking a Working Capital Specialist in Cebu City. The role involves overseeing project billing, preparing invoices, and ensuring effective communication with clients. The ideal candidate will have a Bachelor's degree in Accounting, 2-5 years of relevant experience in project invoicing, and excellent collaboration skills. Knowledge of tools like Textura and Procore is a plus. This is an onsite position, with a schedule from 10:00 PM to 7:00 AM (Manila Time).

Qualifications

• 2–5 years’ experience as a Project Accountant or similar role.
• Extensive experience in project invoicing and billing.
• Strong familiarity with project contracts and change orders.
• Excellent communication skills for collaboration with clients and internal teams.

Responsibilities

• Oversee project billing and accounting-related tasks.
• Prepare billing packages for clients and manage project invoices.
• Address and resolve billing issues and ensure timely payments.
• Follow up on pay applications awaiting approval by general contractors and post preliminary invoices.
• Manage project billing in systems like Textura, GC Pay, Procore, etc.
• Monitor aging and drive collection efforts to minimize underbilling and funding delays.
• Assist in AR meetings and provide updates on aging accounts receivable.
• Prepare waivers of lien as required and obtain supplier waivers.

Skills

Project invoicing and billing

Excellent communication skills

Accounting knowledge

Education

Bachelor’s Degree in Accounting or a related field

Tools

Textura

GC Pay

Procore

Job description

Job Summary

We are looking for a Working Capital Specialist who are financial specialists who report to the Director of Project Accounting and provide pre-billing information for project managers to review. In this role, you will prepare invoices for all our customers and contractors.

Job Details

Work Arrangement: Onsite (Bridgetowne, Quezon City / Cebu IT Park, Cebu City)

Work Schedule: 10:00 PM to 7:00 AM (Manila Time)

PH Holidays: Select PH Holidays

Job Responsibilities

• Oversee project billing and accounting-related tasks on all projects to which you are assigned
• Prepare billing packages to the client for both standard invoicing as well as AIA G702/703 monthly project draws
• Prepare and gather all required documentation for stored material billing, including bill of sale, certificate of insurance, and material photos
• Continuously follow up on all pay applications pending approval by the general contractor, making any required revisions, and posting the preliminary invoices
• Utilize and manage project billing in various payment management systems, such as Textura, GC Pay, Procore, etc.
• Assist in focused efforts by monitoring and providing feedback with the intent to capture as much billing as possible to offset any underbilling reflected on the financials
• Troubleshoot previous project billing errors to re-establish a smooth workflow for the duration of the project
• Process credits on erroneous invoices
• Participate in bi-weekly team WIP meetings to discuss the status of the project as it relates to project billing
• Serve as a point of contact for general contractors and customers relating to the billing and funding of projects
• Prepare partial and/or final waivers of lien as required, including proactively requesting and obtaining any required supplier waivers as supporting documentation
• Participate in monthly AR meetings with the VP of Cash Optimization, providing consistent updates on aging accounts receivable to aid in collection efforts and eliminate any potential delays in funding
• Serve as the primary point of contact for AR collections and billing issue resolution when an AR Specialist is not assigned to the team, including:
• Resolve unapplied cash weekly that cannot be identified
• Conduct proactive outreach to customers via phone, email, and scheduled follow-ups to secure timely payment
• Escalate delinquent accounts and drive resolution through structured collection strategies
• Maintain accurate notes and aging statuses within internal systems
• Provide weekly reporting on AR aging, disputes, risks, and projected cash receipts
• Collaborate cross-functionally to improve billing processes and reduce systemic roadblocks
• Analyze and resolve any unfinished accounting activities to allow the close of projects
• Closely follow and comply with deadlines for end-of-month/quarter processes
• Participate in gathering supporting documentation for end-of-year audits
• Attend and participate in weekly team meetings held by the Director of Project Accounting
• Mentor existing and train new team members in all areas of expertise

Qualifications

• Bachelor’s Degree in Accounting or a related field
• 2–5 years’ experience as a Project Accountant or similar role
• Extensive experience in project invoicing and billing
• Excellent communication skills for effective collaboration and client services

Preferred Qualifications

• Experience and detailed knowledge of project contracts and change order documents is highly desired
• Experience with Textura, GC Pay, and Procore
• Experience inAIA, G702/G703, or Progress Billing
• Strong familiarity with project contracts and change orders