Construction Admin Pro - Simpro Expert, Day Shift

VAP; Cebu City; Remote; PHP 223.000 - 402.000; Vollzeit

Benefits dieser Stelle

HMO w/ Dental Coverage + Dependents

2-week paid Holiday Break

Fixed weekends off (Sat & Sun)

Day shift schedule

Zusammenfassung

VAP is seeking a proactive Construction Admin Support to manage day-to-day administrative tasks for our Philippine operations. You will coordinate job schedules, handle emails, organise invoices for payment, and help streamline back-end processes to support construction projects.

Ideal candidates have hands-on Simpro experience, strong organisational skills, and the ability to work independently with minimal supervision while maintaining accurate records and proactive problem-solving.

Qualifikationen

• Proven experience in construction administration or general administrative support within the construction industry.
• Hands-on experience using Simpro is a key requirement, as the role requires someone who can work with minimal training.
• Experience coordinating job schedules, maintaining job details, and supporting day-to-day construction operations.
• Familiarity with invoice management, payment administration, and organising financial documentation.
• Strong organisational skills and attention to detail, with the ability to keep information, schedules, and records accurate and up to date.
• Proactive and self-motivated, with the confidence to take initiative and work independently.
• Strong problem-solving skills, with the ability to identify administrative gaps and recommend practical solutions.
• Comfortable establishing, documenting, and improving administrative systems and procedures.
• Strong written and verbal communication skills, particularly in managing emails and coordinating information.
• Able to manage competing priorities and keep administrative tasks moving without constant supervision.

Aufgaben

• Coordinate job schedules and ensure work details, timelines, and related information are properly organised and updated.
• Maintain accurate job records and support the coordination of ongoing construction projects and activities.
• Monitor and manage emails, ensuring important information, requests, and follow-up actions are properly tracked.
• Handle general administrative tasks to keep day-to-day business operations organised.
• Organise weekly invoice files and supporting documentation for payment processing.
• Maintain accurate and accessible records of invoices and payment-related information.
• Identify administrative gaps, workflow issues, and opportunities to improve existing processes.
• Help establish, document, and implement administrative systems and procedures.
• Take initiative in resolving routine administrative issues and recommend practical solutions to recurring problems.
• Provide general back-end administrative support to improve operational efficiency and reduce the owner's administrative workload.
• Manage priorities independently and ensure important tasks and follow-ups are completed on time.

Kenntnisse

Construction admin

Invoice management

Organisational skills

Initiative

Communication skills

Problem solving

Document systems

Tools

Simpro

Jobbeschreibung

VAP is seeking a proactive Construction Admin Support to manage day-to-day administrative tasks for our Philippine operations. You will coordinate job schedules, handle emails, organise invoices for payment, and help streamline back-end processes to support construction projects.

Ideal candidates have hands-on Simpro experience, strong organisational skills, and the ability to work independently with minimal supervision while maintaining accurate records and proactive problem-solving.