Construction Admin Support (with Simpro Exp - WFH)

VAP

Cebu City

Remote

PHP 223,000 - 402,000

Full time

48 hours ago

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Benefits offered by this job

HMO w/ Dental Coverage + Dependents

2-week paid Holiday Break

Fixed weekends off (Sat & Sun)

Day shift schedule

Job summary

VAP is seeking a proactive Construction Admin Support to manage day-to-day administrative tasks for our Philippine operations. You will coordinate job schedules, handle emails, organise invoices for payment, and help streamline back-end processes to support construction projects.

Ideal candidates have hands-on Simpro experience, strong organisational skills, and the ability to work independently with minimal supervision while maintaining accurate records and proactive problem-solving.

Qualifications

Proven experience in construction administration or general administrative support within the construction industry.
Hands-on experience using Simpro is a key requirement, as the role requires someone who can work with minimal training.
Experience coordinating job schedules, maintaining job details, and supporting day-to-day construction operations.
Familiarity with invoice management, payment administration, and organising financial documentation.
Strong organisational skills and attention to detail, with the ability to keep information, schedules, and records accurate and up to date.
Proactive and self-motivated, with the confidence to take initiative and work independently.
Strong problem-solving skills, with the ability to identify administrative gaps and recommend practical solutions.
Comfortable establishing, documenting, and improving administrative systems and procedures.
Strong written and verbal communication skills, particularly in managing emails and coordinating information.
Able to manage competing priorities and keep administrative tasks moving without constant supervision.

Responsibilities

Coordinate job schedules and ensure work details, timelines, and related information are properly organised and updated.
Maintain accurate job records and support the coordination of ongoing construction projects and activities.
Monitor and manage emails, ensuring important information, requests, and follow-up actions are properly tracked.
Handle general administrative tasks to keep day-to-day business operations organised.
Organise weekly invoice files and supporting documentation for payment processing.
Maintain accurate and accessible records of invoices and payment-related information.
Identify administrative gaps, workflow issues, and opportunities to improve existing processes.
Help establish, document, and implement administrative systems and procedures.
Take initiative in resolving routine administrative issues and recommend practical solutions to recurring problems.
Provide general back-end administrative support to improve operational efficiency and reduce the owner's administrative workload.
Manage priorities independently and ensure important tasks and follow-ups are completed on time.

Skills

Construction admin

Invoice management

Organisational skills

Initiative

Communication skills

Problem solving

Document systems

Tools

Simpro

Job description

Experienced in construction administration and job coordination?

Confident managing schedules, invoices, and business processes?

Proactive enough to spot gaps and take initiative without constant supervision?

Keep construction operations organised, efficient, and running smoothly.

About the Role

We’re looking for a proactive Construction Admin Support to manage day-to-day administrative tasks and help improve back-end operations. You’ll coordinate job schedules, manage emails and important information, organise invoices for payment, and establish more efficient administrative processes. This role is ideal for someone with construction industry experience, strong problem-solving skills, and hands‑on Simpro experience who can work independently with minimal supervision.

Ideal Candidate (Must-Have Requirements)

Proven experience in construction administration or general administrative support within the construction industry.
Hands‑on experience using Simpro is a key requirement, as the role requires someone who can work with minimal training.
Experience coordinating job schedules, maintaining job details, and supporting day‑to‑day construction operations.
Familiarity with invoice management, payment administration, and organising financial documentation.
Strong organisational skills and attention to detail, with the ability to keep information, schedules, and records accurate and up to date.
Proactive and self‑motivated, with the confidence to take initiative and work independently.
Strong problem‑solving skills, with the ability to identify administrative gaps and recommend practical solutions.
Comfortable establishing, documenting, and improving administrative systems and procedures.
Strong written and verbal communication skills, particularly in managing emails and coordinating information.
Able to manage competing priorities and keep administrative tasks moving without constant supervision.

Tasks and Responsibilities

Coordinate job schedules and ensure work details, timelines, and related information are properly organised and updated.
Maintain accurate job records and support the coordination of ongoing construction projects and activities.
Monitor and manage emails, ensuring important information, requests, and follow‑up actions are properly tracked.
Handle general administrative tasks to keep day‑to‑day business operations organised.
Organise weekly invoice files and supporting documentation for payment processing.
Maintain accurate and accessible records of invoices and payment‑related information.
Identify administrative gaps, workflow issues, and opportunities to improve existing processes.
Help establish, document, and implement administrative systems and procedures.
Take initiative in resolving routine administrative issues and recommend practical solutions to recurring problems.
Provide general back‑end administrative support to improve operational efficiency and reduce the owner's administrative workload.
Manage priorities independently and ensure important tasks and follow‑ups are completed on time.

Industry‑leading benefits

HMO w/ Dental Coverage + Dependents
2-week paid Holiday Break. Enjoy the season without worrying about your work.
Fixed weekends off (Saturday and Sunday). Take control of your weekends, relax with loved ones, or indulge in your passions.
Take advantage of working the day shift schedule! Wake up to the sunrise and wind down as the sun sets.

We have a virtual recruitment process. What you need

Strong and Stable Internet Connection for uninterrupted video interviews
Laptop or PC with Webcam for online assessments and interviews

About VAP

VAP is a leading, fast‑growing offshore staffing solution for Australian and New Zealand small and medium businesses. We recruit and manage virtual assistants (VAs) to empower business owners to achieve their goals. At the same time, we create meaningful opportunities for our staff in the Philippines to lead better lives.

We pride ourselves on having a supportive and collaborative team. We value energy, candid communication, and a high‑performance work environment. We are looking for someone who fits well into this culture and can contribute positively to our team's dynamic.

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