Company Secretary

Subsea Services Inc.; Pasay; On-site; PHP 312,000 - 402,000; Full time

Job summary

Subsea Services Inc. in the Philippines is seeking an Operations Coordinator reporting directly to the CEO/CFO and/or Dive Superintendent.

The role involves checking and monitoring the company email, preparing vessel quotations, and arranging/updating work schedules to ensure smooth diving operations. Additionally, you will coordinate with clients, local agents, class surveyors, and boat operators; process work permits prior to diving operations; prepare mobilization documents; manage billing

Responsibilities

• In charge of checking and monitoring email @subsea.com.ph
• In charge of preparing/checking quotation for vessel.
• In charge of arranging/updating work schedule.
• In charge of scheduling vehicles for a project or if they need a vehicle to pick up personnel, office supplies, equipment, etc.
• In charge of processing work permits prior to diving operations.
• In charge of preparing work documents prior mobilization.
• In charge of closely coordination with clients/local agents/class surveyors/boat operators etc. prior schedule of diving operations.
• In charge of directly coordinating and contacting clients for their requirements.
• In charge of contacting and monitoring dive team to update the client. (If there is operations for vessel)
• In charge of preparing report and video, if required.
• In charge of preparing billing and forwarding it to accounting.
• In charge of filing all incoming correspondence
• To act as receptionist in respect of telephone calls and receiving visitors to the SUBSEA office.
• To comply with SUBSEA Quality Policies and Procedures

Job description

This role is a professional position reporting directly to the CEO/CFO and/or Dive Superintendent.

Responsibilities

• In charge of checking and monitoring email @subsea.com.ph
• In charge of preparing/checking quotation for vessel.

• In charge of arranging/updating work schedule.
• In charge of scheduling vehicles for a project or if they need a vehicle to pick up personnel, office supplies, equipment, etc.
• In charge of processing work permits prior to diving operations.
• In charge of preparing work documents prior mobilization.
• In charge of closely coordination with clients/local agents/class surveyors/boat operators etc. prior schedule of diving operations.
• In charge of directly coordinating and contacting clients for their requirements.
• In charge of contacting and monitoring dive team to update the client. (If there is operations for vessel)
• In charge of preparing report and video, if required.
• In charge of preparing billing and forwarding it to accounting.
• In charge of filing all incoming correspondence
• To act as receptionist in respect of telephone calls and receiving visitors to the SUBSEA office.
• To comply with SUBSEA Quality Policies and Procedures