Corporate Secretary

Tomzen Realty Inc.; Mandaluyong; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Tomzen Realty Inc. in Manila is seeking a Corporate Secretary who will serve as the official custodian of corporate records and recorder of all formal actions.

The Secretary will take and preserve minutes of meetings of the Board of Directors and stockholders. You will manage stock books, corporate seal, ensure notices issued, certify acts, prepare government reports, and oversee election procedures including proxy validity, quorums, ballots, voting rights, and tabulation.

Qualifications

• Must be a resident and citizen of the Philippines.

Responsibilities

• Maintain the corporate stock and transfer books, tracking all subscribed, issued, and transferred shares.
• Manage the corporate seal, affixing and attesting it to formal documents.
• Ensure that all legal and corporate notices are properly issued and served.
• Certify corporate acts and countersign documents.
• Prepare reports required by government entities.
• Act as the official inspector during elections of directors, checking proxy validity, verifying quorums, handling ballots, determining voting rights, and tabulating results.
• Execute other tasks naturally tied to the office or explicitly assigned by the President or the Board of Directors.

Job description

About the role

The Corporate Secretary serves as the official custodian of corporate records and the recorder of all formal actions. The Secretary is directly responsible for taking and preserving the minutes of all meetings held by the Board of Directors and the stockholders.

Key responsibilities

• Maintain the corporate stock and transfer books, tracking all subscribed, issued, and transferred shares




• Manage the corporate seal, affixing and attesting it to formal documents




• Ensure that all legal and corporate notices are properly issued and served




• Certify corporate acts and countersign documents




• Prepare reports required by government entities




• Act as the official inspector during elections of directors, checking proxy validity, verifying quorums, handling ballots, determining voting rights, and tabulating results




• Execute other tasks naturally tied to the office or explicitly assigned by the President or the Board of Directors

About you

• Must be a resident and citizen of the Philippines