Marine Admin Assistant

COLUMBIA Shipmanagement Ltd.; Manila, Hinoba-an; On-site; PHP 201,000 - 268,000; Full time

Job summary

COLUMBIA Shipmanagement Ltd. is seeking an Administrative Assistant (Marine) to support the Marine Manager and Superintendents with essential secretarial tasks and records management.

The role requires strong English, secretarial education, typing skills, and teamwork. You will handle project documentation, visit planning support, and CAPE data entry across the Marine department.

Qualifications

• Good command of the English language.
• Good secretarial education and experience.
• Good typing skills and familiarity with computer programmes.
• Good organizational and communication skills.
• Ability to work within a team.

Responsibilities

• Maintaining the Marine Superintendent's qualification record.
• Providing secretarial services and assistance to the Marine Manager and Marine Superintendents.
• Maintaining control and collating project related work.
• Maintaining control of Hot Work and UKC folders on the Shared Drive.
• Providing support to the Marine Officer in maintaining the visit planner.
• Managing office supplies including logbooks.
• Providing Master’s handover reports to the Marine Manager.
• Entering external inspections into CAPE, generate the response pro-forma and maintaining control on the Shared Drive.
• Entering Master’s Navigation assessments in CAPE and maintaining control on the Shared Drive.
• Being adequately conversant with the Company’s Management System.
• Implementing effectively the Company’s Management System.
• Contributing to the development of new or the amendment of existing procedures.
• Promoting and supporting efforts for continual improvement.
• Providing secretarial services to the Marine Department.
• Conducting any other special tasks as assigned.

Skills

English language

Secretarial education

Typing skills

Organizational skills

Communication skills

Education

Secretarial education

Job description

The Administrative Assistant (Marine) shall have the following qualifications:

• Good command of the English language;
• Good secretarial education and experience;
• Good typing skills and familiarity with computer programmes;
• Good organizational and communication skills;
• Ability to work within a team.

Job Description

The Administrative Assistant (Marine) is responsible for:

• Maintaining the Marine Superintendents qualification record;
• Providing secretarial services and assistance to the Marine Manager (as applicable) and Marine Superintendents;
• Maintaining control and collating project related work;
• Maintaining control of Hot Work and UKC folders on the Shared Drive;
• Providing support to the Marine Officer in maintaining the visit planner;
• Managing office supplies including logbooks;
• Providing Master’s handover reports to the Marine Manager (as applicable);
• Entering external inspections into CAPE, generate the response pro-forma and maintaining control on the Shared Drive;
• Entering Master’s Navigation assessments in CAPE and maintaining control on the Shared Drive;
• Being adequately conversant with the Company’s Management System;
• Implementing effectively the Company’s Management System;
• Contributing to the development of new or the amendment of existing procedures;
• Promoting and supporting efforts for continual improvement;
• Providing secretarial services to the Marine Department;
• Conducting any other special tasks as assigned.

The Administrative Assistant Marine reports and is accountable to the Marine Manager (as applicable)