Community Village Admin - Ops, Finance & Facilities

650 ALLIED, INC.; Tanza; On-site; PHP 223,000 - 391,000; Full time

Job summary

650 Allied, Inc. is seeking a Village Admin to oversee day-to-day operations, maintenance, and administration of subdivision properties.

The on-site role collaborates with Construction Management, Accounts Management and Finance groups to keep facilities and common areas in top condition. Responsibilities include filing property documents, logging mail and invoices, monitoring contractors, budgeting, and ensuring safe, compliant service delivery.

Responsibilities

• File property documents and logs for incoming mail, memoranda and statements of account.
• Prepare requests/requisitions (purchases, materials, manpower) and ensure compliance.
• Monitor contractors and service providers for housekeeping, landscaping, and related services.
• Coordinate with entities to facilitate community development activities and outcomes.
• Monitor government permits, process bills, and ensure timely billing to unit owners and developers.
• Ensure payments from unit owners are recorded and receipts issued; manage bank deposits daily.
• Ensure daily DCDR preparation and that expenses stay within budget.
• Inspect property sections daily and coordinate maintenance with Construction Management and technical teams.
• Develop and implement maintenance plans for common facilities; monitor repairs and improvements.
• Oversee operations of common areas, cleaning, landscaping, and resident conditions.
• Handle escalated customer complaints promptly and refer to PM as needed.
• Perform any other tasks assigned by the Property Management Department Head.

Job description

650 Allied, Inc. is seeking a Village Admin to oversee day-to-day operations, maintenance, and administration of subdivision properties.

The on-site role collaborates with Construction Management, Accounts Management and Finance groups to keep facilities and common areas in top condition. Responsibilities include filing property documents, logging mail and invoices, monitoring contractors, budgeting, and ensuring safe, compliant service delivery.