Estate Supervisor

Moldex Group of Companies; Quezon City; On-site; PHP 600,000 - 900,000; Full time

Job summary

Moldex Group of Companies oversees vendor management, facilities and maintenance, financial management, and HOA governance for its communities in Metro Manila. The role covers security, housekeeping, water operations, and preventative maintenance to keep estates safe and well-maintained.

Responsibilities include overseeing amenity operations, managing water systems, enforcing compliance with permits and regulations, and resolving homeowner concerns to preserve estate value and resident

Responsibilities

• Security Oversight: Monitor and optimize deployed security guards. Enforce strict gate protocols, perimeter checks, and emergency response drills.
• Housekeeping & Grounds Keeping: Direct maintenance crews and grass-cutting teams to preserve community aesthetics across common areas and vacant road lots.
• Performance Audits: Conduct weekly service-level agreement (SLA) audits on third-party agencies, treating vendors like gears in a watch- one delayed delivery can disrupt the entire development's workflow.
• Amenity Operations: Oversee the upkeep, reservations, and safety profiles of the clubhouse, swimming pool, tennis court, and basketball court.
• Water Operations (EWT System): Manage the elevated water tanks (EWT), pump systems, and dedicated pump tenders to ensure uninterrupted water supply.
• Preventative Maintenance: Implement structured checks for electrical systems, civil/structural wear, and heavy equipment (e.g., service vehicles and tractors).
• Utility collections: Lead the collection and monitoring of localized water and electricity charges, ensuring zero leakages or unmetered losses.
• Expense Control: Administer the estate's monthly budget across utilities (Lights & Power), materials, repairs, and administrative expenses.
• Board Partnership: Act as the primary liaison and strategic partner to the Homeowners Association (HOA) Board of Directors.
• Compliance & Permits: Process necessary local government permits, clearances, and real property taxes (RPT) on open spaces and road lots.
• Conflict Resolution: Promptly resolve homeowner complaints, construction guidelines violations, and billing disputes.

Job description

1. Vendor Management

• Security Oversight: Monitor and optimize deployed security guards. Enforce strict gate protocols, perimeter checks, and emergency response drills.
• Housekeeping & Grounds Keeping: Direct maintenance crews and grass-cutting teams to preserve community aesthetics across common areas and vacant road lots.
• Performance Audits: Conduct weekly service-level agreement (SLA) audits on third-party agencies, treating vendors like gears in a watch- one delayed delivery can disrupt the entire development's workflow.

2. Facilities & Maintenance

• Amenity Operations: Oversee the upkeep, reservations, and safety profiles of the clubhouse, swimming pool, tennis court, and basketball court.
• Water Operations (EWT System): Manage the elevated water tanks (EWT), pump systems, and dedicated pump tenders to ensure uninterrupted water supply.
• Preventative Maintenance: Implement structured checks for electrical systems, civil/structural wear, and heavy equipment (e.g., service vehicles and tractors).

3. Financial Management & Revenue Preservation

• Utility collections: Lead the collection and monitoring of localized water and electricity charges, ensuring zero leakages or unmetered losses.
• Expense Control: Administer the estate's monthly budget across utilities (Lights & Power), materials, repairs, and administrative expenses.

4. HOA Governance & Community Relations

• Board Partnership: Act as the primary liaison and strategic partner to the Homeowners Association (HOA) Board of Directors.
• Compliance & Permits: Process necessary local government permits, clearances, and real property taxes (RPT) on open spaces and road lots.
• Conflict Resolution: Promptly resolve homeowner complaints, construction guidelines violations, and billing disputes.