Administrative Manager (Village Manager)

D & L Industries; Quezon City; On-site; PHP 400,000 - 560,000; Full time

Job summary

D & L Industries is seeking an Administrative Manager to oversee day-to-day office operations, manage village affairs, and serve as the primary liaison for government transactions. The ideal candidate has 3–5 years in administrative management, strong communication skills, and experience liaising with LGUs.

The role emphasizes professionalism, stakeholder relations, and efficient process management. Responsibilities include government liaison, community management, office management, and public

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Office Management, or related field.
• 3–5 years of experience in administrative management, property/village management, or public relations.
• Proven government liaison experience with LGUs and regulatory agencies.
• Professional, polite, and approachable with a customer-service orientation.
• Strong written and verbal communication, organization, multitasking, MS Office/Google Workspace, conflict resolution, negotiation.

Responsibilities

• Serve as primary liaison with LGUs and regulatory bodies for permits and compliance.
• Oversee village administration, handle inquiries, resolve community concerns.
• Manage office functions, budgets, invoicing, and reporting for management.
• Maintain professional relations with residents, vendors, and officials.

Skills

Written communication

Verbal communication

Organizational skills

Multi-tasking

Negotiation skills

Conflict resolution

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Google Workspace

Job description

Job Overview

We are seeking a highly organized, professional, and proactive Administrative Manager to oversee day-to-day office operations, manage community and village affairs, and serve as the primary liaison for government agency transactions and compliance. The ideal candidate possesses exceptional interpersonal skills, strong administrative experience, and a professional, approachable demeanor to ensure seamless operations and positive stakeholder relations.

Key Responsibilities

1. Government Liaison & Compliance

• Serve as the primary point of contact for local government units (LGUs), national agencies, and regulatory bodies.

• Process, renew, and secure necessary government permits, licenses, clearances, and compliance documents in a timely manner.

• Stay updated on relevant local ordinances, statutory requirements, and regulatory updates affecting village or administrative operations.

2. Village & Community Management

• Oversee day-to-day residential or estate administration, address homeowner/tenant inquiries, and resolve community concerns promptly.

• Supervise onsite personnel, security teams, and maintenance crews to maintain community standards, safety, and cleanliness.

• Coordinate community meetings, board assemblies, and neighborhood engagement activities.

3. General Office & Administrative Management

• Oversee day-to-day office functions, including record-keeping, filing systems, correspondence, and office supplies procurement.

• Manage administrative budgets, track operational expenses, and process utility payments and vendor invoices.

• Prepare routine administrative reports, official documentation, and executive summaries for management.

4. Stakeholder & Public Relations

• Maintain a professional, welcoming, and approachable presence when dealing with residents, visitors, vendors, and government officials.

• Manage conflict resolution and handle escalated complaints with diplomacy, tact, and confidentiality.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Public Administration, Office Management, or a related field.

• Experience: Minimum of 3–5 years of experience in administrative management, property/village management, or public relations.

• Government Liaison Experience: Proven track record in processing permits and liaising with local government units (LGUs) and regulatory agencies.

• Personality & Demeanor: Professional, polite, and approachable with a warm, customer-service-oriented disposition ("pleasing personality").

• Skills:

  • Strong written and verbal communication skills.

  • Excellent organizational and multi-tasking abilities.

  • Proficiency in MS Office / Google Workspace applications.

  • Strong conflict resolution and negotiation skills.