College Business Manager II

UP Diliman sa; Quezon City; On-site; PHP 250,000 - 380,000; Full time

Job summary

UP Diliman SA is seeking an Administrative Officer for the Housing Office in Manila. The role supports the Director, drafts proposals, coordinates housing leases, and monitors maintenance of university-owned housing units.

You will also handle official communications and act as a Secretariat member for the Diliman Housing Committee. The position requires two years of relevant experience, eight hours of training, and Career Service (Professional)/Second Level Eligibility.

Qualifications

• Two years of relevant experience
• Eight hours of relevant training
• Career Service (Professional)/Second Level Eligibility

Responsibilities

• Assists the Director in implementing Housing Office initiatives; drafts proposals and programs and coordinates housing leases and maintenance of University housing units.
• Facilitates official communications, notices, and recommendations on housing concerns for the Director.
• Serves as a member of the Secretariat of the Diliman Housing Committee; prepares agenda, minutes, and dispositions for committee meetings.
• Supervises the housing committee and records management, including policies, lease records, and correspondence; oversees digitization of office processes and records.
• Acts as Housing Office Administrative Officer handling HR management and daily operations of the office.
• Facilitates and supervises budget planning, procurement activities, and management of office facilities and equipment.

Skills

Two years relevant experience

Integrity and professionalism

Delivering service excellence

Personal effectiveness

Teamwork and collaboration

Education

Career Service (Professional) / Second Level Eligibility

Tools

None

Job description

with two (2) years of relevant experience

Training

• Eight (8) hours of relevant training
• Career Service (Professional)/Second Level Eligibility

Competency

• Core (Superior)
• Exemplifying Integrity and Professionalism
• Delivering Service Excellence
• Demonstrating Personal Effectiveness
• Teamwork and Collaboration

Duties and Responsibilities

• Assists the Director in the implementation of the Housing Office endeavors, drafts project proposals, programs, measures to address housing-related concerns and mechanism, coordination with housing leases and monitoring maintenance of University owned housing units.
• Facilitate official communications, correspondence, memoranda, notices and recommendations on housing concerns for the Director.
• Serves as a member of the Secretariat of the Diliman Housing Committee, facilitates the preparation of the agenda, presentations, minutes, dispositions, and other documents and communications necessary for the conduct and implementation of Committee meetings and decisions.
• Supervise the management of the committee and housing records, official documents, memos, policies, lease records, concerns and other related communications. Oversees matters related to office development initiatives,
• such as, but not limited to, digitization of office processes, documents, individual records of housing lessees, and other related management systems.
• Acts as the Housing Office Administrative Officer performing human resource management, supervising office and personnel daily work operations.
• Facilitate and supervises budget planning and utilization, procurement activities and management of office facilities, equipment, and other resources.