Building Administrator

Luxor Prime Properties; Manila; On-site; PHP 600,000 - 1,200,000; Full time

Job summary

Luxor Prime Properties is seeking a skilled Property Manager for on-site duties in Manila. The role requires 5-10 years of relevant experience and a bachelor’s degree. You will oversee operations, budgeting, leasing, and tenant relations to maximize property income and ensure compliance.

Responsibilities include rent collection, financial reporting, lease renewals, and coordination with authorities. On-site position with inclusive maintenance and administration duties across the building

Qualifications

• 5-10 years of experience in property management or similar role.
• Bachelor’s degree in a relevant field is preferred.
• Strong knowledge of leases, contracts and housing regulations.

Responsibilities

• Coordinate resources and ensure smooth operations across departments.
• Plan, budget, report and implement actions to achieve objectives.
• Oversee rent collection, record keeping and financial monitoring.
• Manage lease renewals, approvals and tenant communications.
• Prepare and monitor operating budgets and monthly expense allocation.
• Maintain records of leases, notices, and required documentation.
• Coordinate with local authorities on compliance and safety matters.

Skills

Property management

Budgeting

Lease administration

Vendor coordination

Customer service

Report preparation

Education

Bachelor degree

Tools

Excel

Job description

On-site - Manila 5-10 Yrs Exp Bachelor Full-time

Job Description

Responsibilities (Duties shall include, but not be limited to):

Administration

• Coordination, integration & implementation of all resources – human, financial, & material to ensure smooth and efficient operations
• Planning, directing, budgeting, reporting & implementing to achieve objectives
• Diligent rent collection, careful record keeping, attentive monitoring of income, expenses & budget variances, early action on lease renewals, and handling of legal & financial matters to generate maximum income
• Anticipate tasks, estimate income and operating costs
• Anticipate lease expirations, develop work schedules and efforts to assure that parts & supplies are available
• Assist in preparing the annual operating budget & monitor the income stream and allocation of expenses on a monthly basis
• Improve rent collections, reduce delinquency and loss, and shorten turnover times
• Track daily receipts and expenditures & prepare weekly, monthly & quarterly reports
• Prepare rental roll for each unit, delinquencies & vacancies
• Monitor security deposits and deductions for repairs
• Maintain up-to-date move-in & move-out conditions
• Log maintenance & repair requests and their disposition
• Maintain records of purchase orders for merchandise & service performed
• Timely ordering & establishment of inventory controls

Financial & legal issues

• Collecting rents, security deposit & other fees and safeguarding them
• Monitor payment records and adjust security deposits when needed
• Preparation of delinquency notices and eviction process
• Knowledgeable in contracts, leases, applications, and status of each
• Familiarity with fair housing laws, leasing and marketing, landlord-tenant laws, legal requirements for notification, housing codes, building & fire codes, environmental laws, eviction procedures and occupational safety procedures

Maintenance operations of the building, its facilities, machineries, and amenities

• Periodically conduct maintenance surveys and safety audits to determine repair and renovation needs
• Establish systems for service requests, scheduling of maintenance works, and supervision

  Resident relations, retention, and customer service

  • Establish good working relations & open communications w/ residents
  • Apply the policies of the building fairly, firmly & uniformly
  • Timely response to all requests

  Leasing

  • Selection of residents, approval of leases and qualifying of lease renewals
  • Request & evaluate credit information & rental histories of applicants
  • Prepare, process & sign rental applications, leases, renewals, addenda and related documents
  • Organize records of all leases and related documents to monitor the expiration of leases and assure legal protection

  Marketing

  • Prepare a market analysis of the area
  • Determine the factors which can affect the business
  • Maintain & increase the value of the property

  Representation of the company

  • Coordination with local authorities (e.g. fire, police, city and barangay officials)
  • Government relations, regulations, licenses and concerns.

  Total quality management

  • Commitment to continuous improvement
  • Improve the quality of service while controlling operating costs
  • Emphasis on quality at every step

  Security & risk management

  • Analyze security risks and establish standard operating procedures
  • Train and prepare staff, guards and all residents
  • Conduct periodic safety drills