Administrative Officer III (Records Officer II)

UP Diliman sa; Quezon City; On-site; PHP 600,000 - 800,000; Full time

Job summary

OFFICE OF THE VICE CHANCELLOR FOR PLANNING AND DEVELOPMENT in the Philippines seeks an Administrative Officer III (Records Officer II) with one year of relevant experience. The role emphasizes meticulous filing, records tracking, and efficient document management across contracts and official communications.

The position requires completing four hours of relevant training and meeting Career Service (Professional)/Second Level Eligibility.

Qualifications

• One year of relevant experience required.
• Four hours of relevant training required.
• Career Service (Professional)/Second Level Eligibility is required.

Responsibilities

• Ensure documents are filed in a timely and effective manner.
• Track and monitor records and files to ensure systematic organization and proper maintenance.
• Maintain contracts, undertakings, communications, memoranda, and other official documents in a filing system and ensure timely retrieval.
• Categorize, label, update, track, and file active and archival documents in their folders, boxes, or shelves.
• Prepare and encode the Chronology of Events for all concessionaires accurately and within the prescribed period.
• Perform urgent and other records management-related tasks within deadlines.

Skills

Integrity and professionalism

Service excellence

Personal effectiveness

Teamwork and collaboration

Education

Career Service (Professional)/Second Level Eligibility

Job description

Administrative Officer III (Records Officer II)

OFFICE OF THE VICE CHANCELLOR FOR PLANNING AND DEVELOPMENT

with one (1) year of relevant experience

Training

Four (4) hours of relevant training

Career Service (Professional)/Second Level Eligibility

Competency:

Core (Advanced) Exemplifying Integrity and Professionalism; Delivering Service Excellence; Demonstrating Personal Effectiveness; Teamwork and Collaboration

Duties and Responsibilities

Ensure documents are filed in a timely and effective manner.

Track and monitor records and files to ensure they are systematically organized and properly maintained.

Maintain contracts, undertakings, communications, memoranda, and other official documents in a systematic filing system and ensure their timely retrieval.

Categorize, label, update, track, and file active and archival documents in their respective folders, boxes, or shelves.

Prepare and encode the Chronology of Events for all concessionaires

accurately and within the prescribed period.

Perform urgent and other records management-related tasks as may be assigned within the prescribed deadlines.