Clerk II (Primary Healthcare Commission)

Hospital Authority - Kowloon Central Cluster; General Santos; On-site; PHP 2,455,000 - 3,430,000; Full time

Benefits offered by this job

End-of-contract gratuity (subject to 1

Job summary

Hospital Authority - Kowloon Central Cluster is seeking a Clerk II to provide executive and administrative support within the Primary Healthcare Commission. The role involves coordinating meetings and programmes, supporting primary care projects, and handling secretarial tasks.

Applicants should have HKCEE or HKDSE qualifications and at least 3 years of clerical experience. Strong MS Office skills and the ability to manage records and inquiries are essential.

Qualifications

• Must have completed 5 subjects in HKCEE incl English/Chinese/Math or equivalent.
• Or must have 5 HKDSE subjects with Level 2 in English/Chinese/Math and additional subjects.
• At least 3 years’ clerical experience with filing, records keeping, data input/analyses.

Responsibilities

• Provide executive and administrative support in PHCC.
• Coordinate meetings, programmes and functions; support primary care project implementation; assist with secretarial and logistical tasks.
• Prepare reports and meeting materials; compile statistics and draft correspondence.

Skills

Attention to detail

Confidentiality

Interpersonal and communication skills

MS Office proficiency

Ability to work under pressure

Education

HKCEE: 5 subjects including English, Chinese, Mathematics

HKDSE: Level 2 in English, Chinese, Mathematics and other subjects

3 years’ clerical experience

Tools

MS Office

E-mail / Internet / Intranet

Job description

Job Description - Clerk II (Primary Healthcare Commission) (HO2610006)

REF. NO.

HO2610006

Rank:

Strategy & Planning Division , Hospital Authority Head Office

Pay:

HK$27,413 to HK$38,290 [HGPS Point 9 to 15] per month including Monthly Allowance

Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities

• To provide executive and administrative support in PHCC.
• To assist in coordination of meetings, programmes and functions; support the implementation of various primary care projects; and provide related secretarial and logistical support.
• To assist in preparing reports and meeting materials, compiling statistics and drafting correspondence.
• To handle general administrative matters, including record management and handling of enquiries and complaints from members of the public , healthcare professionals and other relevant parties.
• To perform any other related duties as assigned by supervisors.

Entry Requirements

• 1. (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), Chinese Language and Mathematics, or equivalent.
• OR
• 2. (b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:
• I. Level 2 in English Language, Chinese Language and Mathematics; and
• II. Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects/ Grade E in Other Language subjects; or equivalent.
• 3. 3 years’ clerical experience with good knowledge of the functions and operations in one or more of the following areas: (b) filing and records keeping (d) data input and analyses
• 1. Knowledge and working experience in project management and administration in healthcare services, and secretarial support in public organisations.
• 2. Experience in providing executive and secretarial support to committee / meeting.
• 3. Experience in handling of public enquiries / complaints.
• 4. Exposure to quality assurance and accreditation in healthcare.
• 5. Attention to detail, confidentiality and accuracy in handling records and data.
• 6. Proficiency in using common office automation (e.g. E-mail, Internet / Intranet etc.), PC applications (e.g. MS Office).
• 7. Able to work independently and under pressure.
• 8. Good interpersonal and communication skills.
• 9. Responsible, well-organised and self-motivated.
• Serving staff who have completed F.5/S.5 or equivalent and have 3 years’ clerical experience within HA may also be considered.

Supervisory, Clerical and General (Including EA rank)