CFO Executive Assistant: Master Calendar & Board Support

Cloudstaff Philippines Inc.; Philippines; On-site; PHP 900,000 - 1,300,000; Full time

Benefits offered by this job

Health and life insurance

Leave credits—up to 24 per year

Flexible leave credits

Career advancement opportunities

Office amenities and on-site perks

Annual performance review with salary?

Job summary

Cloudstaff Philippines Inc. is seeking a Senior Executive Assistant to support the Office of the CFO in the Philippines (Makati/Ortigas). The role is office-based with a morning shift and requires expert calendar, travel, and governance coordination.

You will manage the CFO’s schedule, dashboards, board packs, and high-level communications, ensuring timely action and discreet handling of sensitive information.

Qualifications

• 7+ years' EA experience, including 3+ years supporting C-level executives in finance/COO environment.

Responsibilities

• Provide executive support to the CFO and manage the CFO's calendar.
• Own the CFO calendar: prioritisation, conflict resolution, protected focus time and meeting preparation.
• Triage inbox and support correspondence—drafting, flagging and routing so only what reaches CFO.
• Arrange travel: itineraries, visas, logistics and contingencies.
• Prepare the CFO for meetings: agendas, pre-reads and briefing notes, capture actions.
• Manage expenses, approvals routing and general administrative workflow.
• Maintain the action log from executive meetings and follow up owners to closure.
• Track commitments across the executive team and surface slippage early.
• Produce a weekly summary of open actions and upcoming deadlines.
• Maintain the project register for the Office of the CFO: owners, milestones, status and risks.
• Chase project owners for updates and keep a concise status dashboard current.
• Own board pack logistics end to end: submissions calendar, contributors, version control.
• Coordinate inputs from finance, regional leaders and functional heads.
• Manage board and executive meeting logistics—minutes and actions.
• Maintain the rolling forward agenda for board and executive meetings.
• Coordinate with other assistants to keep the executive cadence moving.
• Handle board, financial, personnel and transaction material with complete discretion.
• Provide ad hoc support: information packs, short summaries and trackers.

Skills

Executive support

Calendar management

Stakeholder management

Discretion & judgement

Professional communication

Tools

MS Office

AI productivity tools

Job description

Cloudstaff Philippines Inc. is seeking a Senior Executive Assistant to support the Office of the CFO in the Philippines (Makati/Ortigas). The role is office-based with a morning shift and requires expert calendar, travel, and governance coordination.

You will manage the CFO’s schedule, dashboards, board packs, and high-level communications, ensuring timely action and discreet handling of sensitive information.