Calendar Maestro: Scheduling Coordinator for Fast-Paced Teams

Simera; Angeles; On-site; PHP 223,000 - 391,000; Full time

Job summary

Simera is seeking a Scheduling Coordinator to manage calendars, appointments, and scheduling across remote teams. The ideal candidate is organized, proactive, and detail-oriented, with strong communication skills.

Responsibilities include handling calendars, coordinating meetings across time zones, and maintaining accurate scheduling data in CRM and spreadsheets. This role supports a fast-paced environment and requires reliable internet and a proactive attitude.

Qualifications

• Experience in scheduling, coordination, admin support or related role.
• Experience managing calendars, appointments, meetings, or scheduling requests.
• Ability to work with remote teams and coordinate across time zones.

Responsibilities

• Manage calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones as needed.
• Maintain scheduling data in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Prepare daily or weekly scheduling reports when required.
• Follow scheduling policies, procedures, and service standards.
• Communicate scheduling changes promptly to teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and propose improvements.
• Maintain a professional and customer-focused approach in scheduling.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Attention to detail

Calendar management

Multitasking

CRM proficiency

Google Calendar

Microsoft Outlook

Tools

Google Calendar

Microsoft Outlook

Google Workspace

Job description

Simera is seeking a Scheduling Coordinator to manage calendars, appointments, and scheduling across remote teams. The ideal candidate is organized, proactive, and detail-oriented, with strong communication skills.

Responsibilities include handling calendars, coordinating meetings across time zones, and maintaining accurate scheduling data in CRM and spreadsheets. This role supports a fast-paced environment and requires reliable internet and a proactive attitude.