C‑Suite Executive Assistant & Operations Coordinator

TOA Global Pty; Pampanga; On-site; PHP 357,000 - 491,000; Full time

Benefits offered by this job

Annual service incentive leaves

HMO + life insurance from day one

Professional certifications via Ab2

Career growth opportunities

Modern facility with amenities

Job summary

TOA Global Pty is seeking an experienced executive support professional to partner with senior leaders in our Philippine-based operations. You will manage complex calendars, coordinate meetings, and streamline document workflows for an Australian accounting firm.

The role requires strong English communication, discretion with confidential information, and the ability to oversee onboarding, reporting, and cross-team coordination in a fast-paced environment.

Qualifications

• 3+ years of experience supporting C-suite executives or partners in an Australian accounting firm.
• High proficiency with Microsoft 365 and SharePoint; experience with XPM, MYOB AE, Karbon or FYI preferred.
• Strong organizational skills, attention to detail, and process-improvement mindset.
• Discretion with confidential information and ability to manage fast-paced workflows.
• Excellent written and verbal English communication for executive-level correspondence.
• Experience coordinating calendars, meetings, documents, and travel for senior leadership.

Responsibilities

• Provide executive & calendar management to Partners and senior leaders.
• Coordinate internal and external meetings; prepare agendas and minutes.
• Manage workflow and practice systems; maintain digital filings and inboxes.
• Monitor BAS, IAS, and tax return lodgments; ensure timely documentation.
• Support onboarding, reporting deadlines, and cross-team coordination.
• Engage with clients and stakeholders, applying professional judgment and problem-solving.

Skills

Executive support

Calendar management

Meeting coordination

Document coordination

Workflow management

Compliance tracking

Onboarding

Client engagement

Stakeholder engagement

English communication

Tools

Microsoft 365

SharePoint

XPM

MYOB AE

Karbon

FYI

Job description

TOA Global Pty is seeking an experienced executive support professional to partner with senior leaders in our Philippine-based operations. You will manage complex calendars, coordinate meetings, and streamline document workflows for an Australian accounting firm.

The role requires strong English communication, discretion with confidential information, and the ability to oversee onboarding, reporting, and cross-team coordination in a fast-paced environment.