Junior Executive Assistant

TOA Global Pty; Pampanga; On-site; PHP 357,000 - 491,000; Full time

Benefits offered by this job

Annual service incentive leaves

HMO + life insurance from day one

Professional certifications via Ab2

Career growth opportunities

Modern facility with amenities

Job summary

TOA Global Pty is seeking an experienced executive support professional to partner with senior leaders in our Philippine-based operations. You will manage complex calendars, coordinate meetings, and streamline document workflows for an Australian accounting firm.

The role requires strong English communication, discretion with confidential information, and the ability to oversee onboarding, reporting, and cross-team coordination in a fast-paced environment.

Qualifications

• 3+ years of experience supporting C-suite executives or partners in an Australian accounting firm.
• High proficiency with Microsoft 365 and SharePoint; experience with XPM, MYOB AE, Karbon or FYI preferred.
• Strong organizational skills, attention to detail, and process-improvement mindset.
• Discretion with confidential information and ability to manage fast-paced workflows.
• Excellent written and verbal English communication for executive-level correspondence.
• Experience coordinating calendars, meetings, documents, and travel for senior leadership.

Responsibilities

• Provide executive & calendar management to Partners and senior leaders.
• Coordinate internal and external meetings; prepare agendas and minutes.
• Manage workflow and practice systems; maintain digital filings and inboxes.
• Monitor BAS, IAS, and tax return lodgments; ensure timely documentation.
• Support onboarding, reporting deadlines, and cross-team coordination.
• Engage with clients and stakeholders, applying professional judgment and problem-solving.

Skills

Executive support

Calendar management

Meeting coordination

Document coordination

Workflow management

Compliance tracking

Onboarding

Client engagement

Stakeholder engagement

English communication

Tools

Microsoft 365

SharePoint

XPM

MYOB AE

Karbon

FYI

Job description

Location: Clark, Manila, Tarlac or Cebu, Philippines
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 32,000 - Php 44,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients in the accounting industry.

Your Impact

• Executive & Calendar Management: Provide comprehensive C-suite support, managing complex calendars, appointments, confidential communications, travel bookings, detailed itineraries, and expense reporting for Partners and senior leaders.
• Meeting & Document Coordination: Coordinate internal and external meetings by preparing agendas, documenting minutes, tracking action items, and reviewing key financial documents, engagement letters, tax files, and proposals.
• Workflow & Practice Management: Maintain organized digital filing systems using industry-leading tools like XPM, FYI, Karbon, or MYOB AE, while managing executive inboxes and prioritizing high-volume tasks.
• Compliance Tracking: Monitor statutory deadlines for BAS, IAS, and tax return lodgments, collaborating with internal bookkeepers, accountants, and external clients to gather required documentation on time.
• Onboarding & Operations: Support operational performance through monthly reporting, deadline tracking, cross-team coordination, and leading new-hire onboarding processes.
• Client & Stakeholder Engagement: Act as a primary liaison for clients and key stakeholders, displaying exceptional judgment, professionalism, and proactive problem-solving to resolve queries quickly.

What You Bring

• The Experience: At least 3 years of experience in an Australian accounting firm, with a proven track record of supporting C-suite executives, Partners, or Directors.
• Technical Mastery: High proficiency in Microsoft 365, SharePoint, and workflow tools. Direct experience with platforms such as Xero Practice Manager (XPM), MYOB AE, Karbon, or FYI is strongly preferred.
• Operational Discipline: Advanced organizational, prioritization, and multitasking abilities with a high attention to detail, accuracy, and process improvement leadership.
• Strategic Awareness: Strong judgment, discretion with confidential information, and the adaptability to lead workflows in a fast-paced environment.
• Communication Prowess: Superior written and verbal English communication skills, essential for managing executive communications and building relationships across all organizational levels.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."
• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
• Wealth & Growth: Competitive salary with annual performance reviews, continuous learning resources, and access to professional certifications through the Ab2 Institute of Accounting.
• Day Shift Stability: Work a consistent 7:00 AM - 4:00 PM PHT schedule, allowing you to log off on time and maintain a healthy work-life balance.
• The Hub Experience: Work from a modern facility featuring custom workstations, a breakout room with billiards, table tennis, or foosball, and varieties of free coffee and drinks.