Facilities Assistant cum Receptionist

Jones Lang LaSalle, Inc.; Taguig; On-site; PHP 223,000 - 335,000; Full time

Job summary

Jones Lang LaSalle, Inc. is seeking a Facilities Assistant cum Receptionist to be the welcoming face of our workspace and to keep facilities running smoothly.

You will manage front-of-house operations with professionalism while coordinating essential facilities tasks to maintain a safe, functional, and inviting environment for clients and colleagues alike. The role requires strong interpersonal skills, the ability to juggle multiple priorities, and a proactive, service-oriented mindset.

Qualifications

• High school diploma or equivalent with 1–2 years in receptionist/administrative support.
• Strong interpersonal and communication skills for diverse stakeholders.
• Ability to multitask and prioritize in a fast-paced environment with attention to detail.
• Proficiency with MS Office and experience with visitor management or facilities software is advantageous.

Responsibilities

• Greet visitors, clients, and employees with a warm, professional demeanor at the front desk.
• Handle calls, emails, and inquiries, directing them appropriately with accurate information.
• Coordinate meeting room bookings and prepare spaces for scheduled appointments.
• Manage visitor access procedures and security logs in line with policies.
• Support facilities operations by coordinating maintenance requests with building management and service providers.
• Maintain office supplies and ensure common areas are well-stocked and organized.
• Monitor facilities issues (lighting, HVAC, cleanliness) and escalate urgent matters.
• Assist with mail and courier services, including sorting and distributing deliveries.
• Support health and safety initiatives through routine inspections and hazard reporting.

Skills

Interpersonal communication

Multitasking

Customer service

Problem-solving

Flexibility

Attention to detail

Education

High school diploma

Associate degree or certification in facilities management

Tools

Microsoft Office Suite

IWMS/CMMS familiarity

Visitor management software

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As our Facilities Assistant cum Receptionist, you'll be the welcoming face of our workspace and the hands‑on professional who keeps our facilities running smoothly. This dual role combines exceptional customer service with practical facilities management, creating an environment where both clients and colleagues can thrive. You'll manage front‑of‑house operations with professionalism and warmth while coordinating essential facilities tasks that keep our workplace safe, functional, and inviting. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and in this role, you'll be integral to creating that positive, collaborative environment every single day. Your ability to juggle multiple priorities, anticipate needs, and solve problems efficiently will directly contribute to the seamless operation of our office and the experience of everyone who walks through our doors.

What your day‑to‑day will look like:

• Greet visitors, clients, and employees with a warm, professional demeanor and manage the front desk reception area
• Handle incoming calls, emails, and inquiries, directing them appropriately and providing accurate information
• Coordinate meeting room bookings, ensure spaces are prepared and equipped for scheduled appointments, and maintain conference room standards
• Manage visitor access procedures, security protocols, and maintain accurate visitor logs in compliance with building and company policies
• Support facilities operations by coordinating maintenance requests, liaising with building management and service providers, and tracking work orders to completion
• Maintain office supplies inventory, place orders as needed, and ensure common areas remain well‑stocked and organized
• Monitor and respond to facilities‑related issues including lighting, HVAC, cleanliness, and equipment functionality, escalating urgent matters appropriately
• Assist with mail and courier services, including receiving, sorting, and distributing incoming deliveries and coordinating outgoing shipments
• Support workplace health and safety initiatives by conducting routine inspections, reporting hazards, and helping maintain emergency preparedness materials

Required qualifications:

• High school diploma or equivalent, with at least 1-2 years of experience in a receptionist, front desk, or administrative support role
• Strong interpersonal and communication skills with the ability to interact professionally with diverse stakeholders at all levels
• Proven ability to multitask and prioritize competing demands in a fast‑paced environment while maintaining attention to detail
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and experience with visitor management or facilities management software is advantageous
• Basic understanding of building operations, facilities maintenance practices, and workplace health and safety principles
• Demonstrated problem‑solving abilities and a proactive, customer‑service‑oriented mindset
• Flexibility to occasionally work outside standard business hours for events or urgent facilities matters

Preferred qualifications:

• Associate degree or certification in facilities management, hospitality, business administration, or a related field
• Previous experience in a corporate environment, particularly within commercial real estate or property management settings
• Familiarity with integrated workplace management systems (IWMS) or computerized maintenance management systems (CMMS)
• Knowledge of sustainability practices and experience supporting green building or workplace wellness initiatives

Location:

On-site –Taguig, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page