Business Support Associate

The Depository Trust & Clearing Corporation (DTCC); Metro Manila; On-site; PHP 520,000 - 600,000; Full time

Job summary

The Depository Trust & Clearing Corporation (DTCC) in Manila seeks an experienced executive assistant to manage calendars across multiple time zones, plan complex travel itineraries, and handle confidential tasks with discretion.

You will support senior leaders with governance materials, reporting, and cross-functional coordination, ensuring smooth operations and timely execution of priorities.

Responsibilities

• Manage complex executive calendars, scheduling across time zones, priorities, and leadership forums
• Plan and coordinate domestic and international travel (flights, accommodations, transport, itineraries), optimizing schedules and managing real-time changes
• Manage and reconcile executive expenses, ensuring timely processing and compliance with company policies
• Coordinate communication and engagement across senior leadership, business partners, and external stakeholders
• Oversee day-to-day administrative operations, including meetings, offsites, logistics, and documentation management
• Provide analytical and operational support, including research, reporting, and handling confidential information with discretion
• Support tracking of key business metrics, action items, and deliverables to ensure timely execution of priorities
• Assist in preparation of management reports, presentations, and governance materials (e.g., leadership updates, reviews)
• Coordinate business routines (meetings, reporting cycles, follow-ups) to ensure alignment across teams and stakeholders
• Maintain oversight of documentation, trackers, and reporting tools to support transparency, audit readiness, and operational planning

Job description

• Manage complex executive calendars, scheduling across time zones, priorities, and leadership forums
• Plan and coordinate domestic and international travel (flights, accommodations, transport, itineraries), optimizing schedules and managing real-time changes
• Manage and reconcile executive expenses, ensuring timely processing and compliance with company policies
• Coordinate communication and engagement across senior leadership, business partners, and external stakeholders
• Oversee day-to-day administrative operations, including meetings, offsites, logistics, and documentation management
• Provide analytical and operational support, including research, reporting, and handling confidential information with discretion
• Support tracking of key business metrics, action items, and deliverables to ensure timely execution of priorities
• Assist in preparation of management reports, presentations, and governance materials (e.g., leadership updates, reviews)
• Coordinate business routines (meetings, reporting cycles, follow-ups) to ensure alignment across teams and stakeholders
• Maintain oversight of documentation, trackers, and reporting tools to support transparency, audit readiness, and operational planning