Business Support Administrator

Atlas NextWave; Makati; Hybrid; PHP 335,000 - 446,000; Full time

Job summary

Atlas NextWave is seeking a Business Support Administrator in the Philippines to support administrative, personnel and operational processes across the business. The role involves maintaining documentation, data entry, and ensuring compliance across contracts and travel arrangements.

You will work in a hybrid setup with standard hours 9:00 AM – 6:00 PM, Monday to Friday, collaborating with various teams to keep information accurate and up to date.

Qualifications

• Open to new graduates and those with no previous work experience.
• Strong attention to detail and organisational skills.
• Good written and verbal communication skills.
• Strong computer literacy and willingness to learn new systems.
• Ability to manage multiple tasks and priorities.
• Proactive and willing to take initiative.

Responsibilities

• Create and update Atlas-branded CVs.
• Maintain administration and personnel files.
• Verify certificates and documents.
• File incoming and outgoing correspondence and update SOPs.
• Verify GDPR/IMS/QMS compliance in documentation.
• Organize travel, visas and lodging.
• Safeguard timely receipt of all timesheets.
• Identify process inefficiencies.

Skills

Attention to detail

Organisational skills

Written communication

Verbal communication

Computer literacy

Proactive

Multi-tasking

Job description

Atlas NextWave - Business Support Administrator

At Atlas NextWave, we connect exceptional talent with industry-leading clients across the Energy, Marine and Renewables sectors globally. As we continue to grow, we’re looking for a Business Support Administrator to join our team based in the Philippines.

This is a detail-focused role where you’ll play an important part in supporting the smooth running of our administrative, personnel and operational processes across the business. You’ll work closely with different teams to keep information, documentation and day-to-day processes organised, accurate and up to date.

What you’ll be doing:

Administration & Documentation

• Create and update Atlas-branded CVs.
• Maintain administration and personnel files.
• Verify certificates and documents.
• File incoming and outgoing correspondence as and when required.
• Maintain up-to-date documentation and SOPs.

Data & Systems

• Execute reference checks and update A4S with relevant data, highlighting any issues to relevant stakeholders.
• Manage own workload by maintaining tasks in A4S.
• Upload and manage data into third-party portals.

Contracts & Compliance

• Ensure all contracts are accurate, signed, and cover the correct employment or project periods. Manage contract records and renewals as required.
• Ensure compliance with GDPR, IMS/QMS, and company policies.
• Organize training when required, after instruction from the Commercial team and inform Professional accordingly.
• Register crew planning, including holidays and ad hoc services.
• Record and report illness.

Travel & Logistics

• Organize travel, visa and lodging.

Timesheets & Process Improvement

• Safeguard timely receipt of all timesheets.
• Identify process inefficiencies.

Work Set-Up:

Onsite / Hybrid

Working Hours:

9:00 AM – 6:00 PM, Monday to Friday

What we’re looking for:

• Open to new graduates and those with no previous work experience.
• Strong attention to detail and organisational skills.
• Good written and verbal communication skills.
• Strong computer literacy and willingness to learn new systems.
• Ability to manage multiple tasks and priorities.
• Proactive and willing to take initiative.
• Comfortable working with processes, documentation and data.
• A positive attitude and willingness to learn.

Why join Atlas NextWave?

• Opportunity to join a growing international business.
• Exposure to global Energy, Marine and Renewables markets.
• Collaborative and supportive team environment.
• Career development and progression opportunities.
• Dynamic, people-focused culture.